Accounts Payable & Receivable Supervisor

Description

PRIMARY DUTIES AND RESPONSIBILITIES:

Stabilis Solutions retains the right to modify or change the duties or essential functions of the job at any time.

Supervise and assist the accounts receivable function with:

• The receipt, accumulation and tracking of customer invoicing support.
• The compilation and billing of customer invoices related to LNG, Equipment Rental, labor day rates as well as other billable charges.
• Verification of pricing details included in customer invoices.
• Preparation and sending of statements to customers with overdue accounts.
• Processing and coding of payments made by customers.
• Tracking of customer accounts which are overdue and / or in excess of customer credit limits.
• Prepare other receivable and payable reports as needed.

Supervise and assist the accounts payable function with:

• The receipt, accumulations, reconciliation and verification of vendor invoices and other statements to purchase orders and other accrual details.
• Verification, approval of invoices in accordance with the Company’s approval limit matrix.
• The payment of vendors which includes saving, uploading, coding, and processing vendor invoices within the accounting system 
• Identification discount opportunities, purchase order amendments or stop-payment orders as needed.
• Verification validity of new vendors which may include verification of federal ID numbers.
• Ensure outstanding obligations are credited upon payment.

Work directly with customer and vendor contacts to resolve invoice and payment discrepancies.

Assist with accounting records and ledgers on a monthly basis related to revenue and payable accruals.

Assists with the calculation and reporting of sales taxes and/or other revenue-based state taxes.

Ensures key policies and procedures are documented to satisfy internal controls and audit requirements.

Other related duties and assist the accounting team with other projects as needed.

Requirements

• H.S. Diploma 
• 5 or more years accounting experience, with both the accounts receivable and accounts payable function.
• Experience in natural gas or energy and/or logistics/transportation industries preferred.
• Sound understanding of and commitment to maintaining a system of internal controls. 
• Experience with TMW, Great Plains or similar financial software programs preferred.
• Proficiency with Microsoft Office suite specifically Excel. 
• Organizational ability to handle multiple projects and effectively prioritize work assigned to the accounting team.
• Demonstrated ability able to work cooperatively and positively on cross-functional teams, supporting team and company goals.
• Excellent communication and interpersonal skills.

WORKING ENVIRONMENT:

• Expected to work 100% in the office (not hybrid). 
• Office equipment will be used including copy machines, telephones, keyboards, and computers. 
• Skills and activities require fine motor dexterity, good vision, good hearing, and clear speaking. 
• Non-smoking and drug free workplace.

DRUG-FREE WORKPLACE STATEMENT:

Stabilis Solutions, Inc. is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. Our values promote employee participation in the delivery of quality services to our clients and customers. Employees are subject to pre-employment and random drug screens. Medical evaluations may also be required.

EQUITY IN THE WORKPLACE & EEO STATEMENT:

Stabilis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

WORK SCHEDULE:

This is a full-time non-exempt position with possible overtime as required by the business working from our corporate headquarters in Houston, TX.