Accounts Payable/Receivable Specialist

Are you detail-oriented, organized, and passionate about keeping business operations running smoothly? At Trademark Venues, we create unforgettable experiences—for our clients and for each other. As a growing hospitality company operating multiple venues and catering operations, we’re looking for a finance professional who takes pride in accuracy, accountability, and collaboration.

If you enjoy working with numbers, solving problems, and improving processes in a fast-paced environment, we’d love to meet you.

The Accounts Payable / Accounts Receivable Specialist plays an important role in supporting the financial operations of Trademark Venues and its affiliated businesses. Reporting to the Manager of Finance & Data, this position supports accurate and timely vendor payments, customer billing, payment application, reconciliations, and financial recordkeeping across multiple venues and legal entities.

This role is ideal for someone who is proactive, analytical, highly organized, and comfortable balancing daily transaction processing with research, problem-solving, and process improvement.

Compensation: $30.00–$36.00 per hour, depending on experience and qualifications
Schedule: Full-time
Classification: Non-exempt, hourly
 

• Accounts Payable: Process, code, and verify vendor invoices and approved payments while maintaining accurate documentation, approvals, W-9s, vendor records, and payment history.

• Vendor Management: Review vendor statements, payment terms, credits, duplicate charges, and discrepancies; monitor AP aging and follow up on outstanding items.

• Accounts Receivable: Support customer billing, payment application, account balances, refunds, adjustments, aging reports, and collection follow-up in accordance with established policies and approvals.

• Event Billing & Reconciliation: Partner with Sales, Event Planning, Operations, and Accounting to verify event-related charges, customer balances, and billing accuracy, including Tripleseat-related audits and reconciliations as assigned.

• Financial Accuracy: Maintain accurate entity, venue, department, and account classifications in QuickBooks and other approved systems; identify and escalate unclear coding or allocations.

• Reporting & Month-End Support: Assist with bank, customer, and vendor reconciliations, monthly close activities, reporting, and supporting schedules.

• Documentation & Controls: Maintain organized digital records, safeguard confidential customer and banking information, and follow approval requirements and internal controls.

• Process Improvement: Identify opportunities to streamline workflows, reduce manual tasks, document procedures, and support finance technology improvements.

• Communication & Follow-Through: Proactively communicate transaction status, discrepancies, and delays while meeting deadlines and supporting the broader Finance team.

• At least 3 years of progressively responsible accounts payable, accounts receivable, bookkeeping, or comparable accounting operations experience preferred.

• Multi-entity, multi-location, or high-volume transaction experience strongly preferred.

• Working knowledge of invoice processing, payment controls, AR reconciliation, credits, and basic accounting principles.

• Proficiency in Excel, Outlook, and QuickBooks or a comparable accounting system.

• Strong attention to detail, organization, discretion, and the ability to manage competing priorities and deadlines.

• Ability to independently research discrepancies, exercise sound judgment, and follow established procedures and approval controls.

• Clear, professional communication skills and the ability to collaborate effectively with vendors and internal stakeholders.

• A proactive mindset with an interest in continuous improvement, technology, and efficient financial workflows.

• Competitive compensation
•  Medical, Dental & Vision Benefits
•  Paid Time Off
•  Career development opportunities
•  Leadership that values your ideas
•  A collaborative, supportive team
•  Beautiful venues and unforgettable celebrations
•  Opportunities to grow as our company continues to expand

Everything we do is guided by:

• Intentional Service
• Clear Accountability
• Extraordinary Empathy
• Ethics in Action
• Adaptive Excellence
• Operational Clarity

At Trademark Venues, we know that exceptional hospitality starts with people.

We're committed to building a workplace where individuals from all backgrounds, experiences, identities, and perspectives feel welcomed, respected, and empowered to succeed. We believe our differences strengthen our team and help us create memorable experiences for the diverse couples and communities we proudly serve.

If you're looking for a workplace where your ideas matter, your growth is supported, and your contributions make a difference, we'd love to hear from you.

Trademark Venues, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.