Purpose of Role
Perform administration of Accounts Payable function.
Provide accurate and relevant preparation of accounts payable data for processing
Maintain records for Accounts Payable, includig transactions and approvals.
Provide reports on Accounts Payable data as requested.
Area of Accountability: Account Payable
Administer the Accounts Payable function.
Achieve effective and efficient running of the Accounts Payable function.
Ensure integrity of accounts payable software systems and modules.
Maintaining accounts payable operations by following policies and procedures.
Assist in completion of dashboards.
Provide timely and accurate assistance to the Manager as directed.
Maintain supplier records.
Provide accurate supplier records.
Creating and posting accounts payable journals (including accruals).
Create timely and accurate journal entries, reconciliations, and ledgers.
Prepare monthly General Ledger and Corporate Credit Card Reconciliation.
Assist in submission of monthly BAS to ATO
Provide timely and accurate assistance to the Finance Manager as directed.
Area of Accountability and Responsibility
Responsible Tasks
As directed by the Accounts Payable Manager performs other duties not inconsistent with the functions and role of Accounts Payable Officer.
Be aware of and comply with Excelsia University College’s WHS management system including policies and procedures and legislation, and identify and report issues, incidents and hazards so that Excelsia University College is a safe and healthy workplace.
Work together to ensure safety by: carrying out work in a safe manner, obeying safety instructions, participating in risk assessments, incident investigation, safety training, return to work programs and other safe work activities including audits, and improvement opportunities.
Participate in the Excelsia University College Staff Orientation program, so as to gain an understanding of the legislation applicable to Excelsia’s operation.
Understand the relevance and importance of your job role and how you contribute to the achievement of Excelsia University College’s objectives.
Participate in Excelsia’s annual Performance Review and Development Planning program.
Attend such conferences, functions, meetings, seminars, and professional development opportunities as directed or encouraged by your Supervisor.
Participate in the maintenance of the Excelsia’s Quality Management System and follow all Excelsia Policy and Procedure relevant to your role.
Key Performance Indicators
Timely execution of tasks delegated with quality.
Promotion of and compliance with Excelsia’s Health & Safety Policy Framework.
Promotion of and compliance with Excelsia’s Health & Safety Policy Framework.
Completion of Orientation Program and participation in probationary check-ins with your Supervisor.
Working compliance with this Position Description or any other provided to you.
Completion of Annual Reviews and compliance with Excelsia’s Employment Lifecycle Policy Framework.
Attendance as required and presentation of learnings to relevant staff and students
Compliance with Excelsia’s Quality Management System and Policy Frameworks.
Qualifications
Possession of a relevant degree level qualification, or an equivalent combination of relevant experience/ training.
Experience (3+ years) working in an AP or finance role or equivalent.
Experience in a higher education setting (or equivalent) would be an advantage.
Proficiency in the organisation and administration of accounts payable or equivalent financial or administration duties.
Ability to provide advice and decisions relating to organisational policies and procedures.
Working knowledge of Microsoft Office suite including Access Database. Knowledge of Pronto, Paradigm, CommBiz & MYOB interface upload processing preferred.
A natural passion for continuous improvement, quality, and a ‘can-do attitude’.
Clear, open, honest and timely communication, and confidentiality and privacy are a necessity, with strong attention to detail and accuracy.
Ability to plan, analyse and provide recommendations on data acquired.
Able to meet conflicting deadlines, work autonomously, as part of a team and use initiative
Skills Required
- Relevant degree-level qualification or equivalent combination of relevant experience and training
- At least 3 years of experience in accounts payable, finance, or an equivalent role
- Experience organizing and administering accounts payable or equivalent financial or administrative duties
- Ability to provide advice and make decisions relating to organizational policies and procedures
- Working knowledge of Microsoft Office, including Access Database
- Knowledge of Pronto, Paradigm, CommBiz, and MYOB interface upload processing
- Experience in a higher education setting or equivalent
- Strong attention to detail, accuracy, confidentiality, privacy, and timely communication
- Ability to plan, analyze, and provide recommendations based on acquired data
- Ability to meet conflicting deadlines, work autonomously, work in a team, and use initiative
What We Do
Satellite Office is a premium offshoring and staff-outsourcing provider that helps businesses build dedicated, high-performing teams in the Philippines. It recruits and supports talent across customer service, sales, IT and software development, finance, marketing, creative design, and back-office operations. Its end-to-end services include recruitment, onboarding, HR, payroll, technology infrastructure, facilities, and ongoing account management for international clients from offices in Australia, the United States, and the Philippines.
