Accounts Payable Manager

About Maddox + You:

We are seeking an experienced Accounts Payable Manager to join our accounting team. 

The Accounts Payable (AP) Manager is a critical leadership role responsible for the end-to-end management of an organization's financial obligations to vendors and suppliers. This role requires a blend of technical accounting expertise, team leadership, and a focus on process optimization to maintain the company's financial health

The Accounts Payable Manager will oversee the daily operations of the AP department, ensuring that all invoices and payments are processed accurately and on time while maintaining compliance with internal controls and regulatory requirements. This individual will lead a team, manage vendor relationships, and drive process improvements through technology and automation.

This position requires someone who is excellent at leading a team, training on AP functions, maintaining deadlines and prioritizing well. 

Core Responsibilities

• Department Leadership: Supervise, mentor, and develop a team of AP associates; manage hiring, training, and performance evaluations.x
• Operations Management: Oversee the full invoice-to-payment cycle, including invoice verification, PO matching, and electronic payment processing (ACH, wire, check).
• Compliance & Controls: Develop and enforce AP policies and controls; ensure adherence to GAAP, tax regulations (e.g., 1099 reporting, W9 validation).  
• Process Improvement: Identify and implement automation opportunities to increase efficiency, reduce manual effort, and lower the cost per invoice.
• Financial Reporting: Prepare and analyze AP aging schedules, cash flow projections, and monthly reconciliations for the general ledger.
• Vendor Relations: High professionalism as the primary escalation point for vendor dispute and collaboration with internal stakeholders over appropriate payment terms..

Basics

• Full-time. The schedule is generally 7:00 AM - 4:00 PM.
• Drug-free workplace.

Comprehensive Full-Time Benefits, including:

• 3 Weeks Paid Time Off (PTO) (and an additional week for managers, and an additional week after 5 years).
• Health & Wellness: Can be taken as traditional insurance, or as cash in lieu of benefits. Benefit amounts vary based on age, family status, and eligibility, but as an example, in most circumstances, an employee with a spouse and 3 kids, would be eligible for $19,200 / year or more.
• Paid paternity/maternity leave
• 401k with 100% match up to 8% of wages.
• Paid holidays, marriage and family gifts to celebrate significant life events, and other reimbursements and voluntary benefits and coverages (such as Vision, Dental, Short Term Disability, Additional Life Insurance, Accident, etc), as eligible.

Experience & Education:

Education: Bachelor’s degree in Accounting or Finance

Experience: 5–8+ years of progressive AP experience, with at least 2–3 years in a supervisory role within a large-scale organization.

Technical Proficiency: Mastery of enterprise ERP systems (e.g.,Odoo, SAP, Oracle, NetSuite) and specialized AP automation tools (e.g., Ramp, Coupa, Tipalti).

Analytical Skills: Advanced Microsoft Excel skills (XLOOKUP, Pivot Tables) and experience with data visualization tools like Power BI or Tableau.

Communication Skills : Strong communication and interpersonal skills, including experience in collaborating and presenting to the company executive team. 

Pay: Starting range with bonus: $89k - $105k. Plus up to $1k/month wellness stipend and other benefits.

Pro Tip: We get a LOT of applicants, so if you want to stand out, write a few sentences telling us what stood out to you, and why you think you’d thrive in this particular opportunity.