Accounts Payable Manager

At WE Soda, we believe you are the most important asset. We are taking steps to attract and retain talented and motivated salaried entry-level and experienced individuals. Come utilize your skills and contribute to our continued success. Your new rewarding career begins here!
 

WE Soda is the world’s largest and most sustainable producer of soda ash, with operations in Turkey and two US-based facilities, located in Green River, Wyoming. At WE Soda, we strive to be the global leader in safe, sustainable, and innovative soda ash solutions, inspiring progress and creating a lasting positive impact for our industry and communities.

 
Why Join WE Soda? 

• Highly competitive salary commensurate with experience. 
• Medical, Dental, Life & Disability Insurance, Vision, Flexible Spending (Medical and Dependent Care) and Health Savings Accounts (HSA), Pre-paid Legal, beginning first day of employment: company funds a portion of HSA contribution if eligibility is met.
• 401(k) Savings and Investment Plan for salaried employees, the company makes Safe Harbor matching contributions (fully vested immediately) of 100% up to the first 5% of eligible pay you contribute.
• Tuition reimbursement programs are available to qualifying employees for approved programs.
• Paid time off based on years of service with potential credit given for previous work experience.
• Company-paid transportation available for our Wyoming-based employees to our plants from Green River, Rock Springs, and Bridger Valley.
• Flexible work schedule (may be available and will vary based on location and/or position). 
• Relocation assistance may be available based on position.

Title: Accounts Payable Manager

Location: Green River, WY

Key Responsibilities:

• Lead, develop, and cross-train the accounts payable team (AP Accountant and AP Clerks) — set priorities, assign work, and ensure coverage across payment runs and month-end close.
• Own the end-to-end AP cycle from invoice receipt through payment — coding, three-way match (PO, goods receipt, invoice), exception resolution, and posting.
• Oversee payment runs across all methods (check, ACH, wire, and foreign/cross-border payments), confirming funding and proper authorization before release.
• Own the AP month-end close — accruals, cutoff, and completeness of recorded liabilities — and meet all close-calendar deadlines for AP deliverables.
• Own AP account and bank reconciliations, with documented support and a clearing plan for every reconciling item.
• Govern the vendor master — vendor setup, verification, and changes — including independent verification of banking details to prevent payment fraud.
• Administer vendor tax reporting and compliance — 1099 and foreign-vendor (1042/1042-S) reporting, W-9/W-8 collection, backup withholding, and TIN matching.
• Administer unclaimed property (escheatment) — track stale-dated and uncashed payments and unresolved credit balances and report to the applicable states.
• Own and operate key AP and disbursement controls — three-way match, approval routing, duplicate-payment prevention, and segregation of duties — and maintain control documentation for internal and external audit.
• Define and report AP KPIs — invoice cycle time, on-time payment, aged/blocked invoices, duplicate-payment rate, and discount capture.
• Drive AP process and system improvements, including future workflow and automation.
• Compliance with Company Financial Standards, internal controls, and Sarbanes-Oxley requirements.

Activities: 

• Support department and site safety initiatives.
• Manage the AP team's daily workflow, work assignments, coverage, and escalations; serve as the escalation point for vendor, internal-customer, and approver issues.
• Set goals, conduct performance reviews, and provide training and coaching for the AP Accountant and AP Clerks.
• Process vendor invoices end to end — receipt, coding, three-way match, exception resolution, and posting.
• Execute and validate payment runs across check, ACH, wire, and foreign/cross-border methods; confirm funding and review the payment proposal before release.
• Prepare and review AP journal entries with a clear business purpose and supporting documentation.
• Prepare AP accruals and cutoff entries and confirm completeness of recorded liabilities at month-end.
• Reconcile AP-related balance sheet and bank accounts, with a documented clearing plan for each reconciling item.
• Monitor AP aging and drive timely clearing of held items and open balances.
• Coordinate with procurement and operations on PO, goods receipt, service entry, and invoice-receipt timing to ensure proper period cutoff.
• Set up and verify vendors, independently confirming banking details before payment; maintain vendor data quality — legal-entity naming, tax documentation, payment terms, duplicate prevention, and periodic review of inactive vendors.
• Coordinate the annual 1099 process and foreign-vendor 1042/1042-S reporting; maintain W-9/W-8 records, backup withholding, and TIN matching.
• Track and report unclaimed property — stale-dated and uncashed payments and unresolved credit balances — to the applicable states.
• Provide audit support: pull invoice and payment samples, reconcile testing populations, and respond to internal and external audit requests.
• Track and report AP KPIs — invoice cycle time, on-time payment, aged/blocked invoices, duplicate-payment rate, and discount capture.
• Maintain AP process documentation, SOPs, and desktop procedures.
• Act as SAP power user for AP and payment-processing transactions and tables.
• Drive AP process and automation improvements in partnership with the Controller and IT; serve as the long-term process owner of the AP workflow.
• Perform other duties as assigned by the Plant Controller.

Skill, Capability and Educational Requirements:

Required Skills and Experience:

• Bachelor's degree in Accounting or Finance from an accredited 4-year college or university
• Minimum seven (7) years of progressive accounts payable / accounting experience, including at least three (3) years supervising or leading an AP or accounting team
• Hands-on AP experience in SAP (ECC) — invoice verification, payment runs, month-end close, and account reconciliations
• Experience with vendor tax reporting — 1099 and foreign-vendor (1042/1042-S) reporting and W-9/W-8 collection
• Experience with foreign/cross-border payments and independently verifying vendor banking details to prevent payment fraud
• Strong understanding of internal controls (SOX) over accounts payable and disbursements, including control documentation, with experience operating those controls and supporting internal and external audits
• Proficiency in Excel
• Strong analytical, organizational, and communication skills, and the ability to hold a team and internal partners to deadlines and standards

Preferred Skills and Experience:

• CPA, CMA, or APM/APS (Accredited Payables) certification
• SAP experience (ECC and/or S/4HANA); working knowledge of a tier-one ERP
• Manufacturing, mining, or industrial / process industry environment experience
• Experience with reconciliation tooling (e.g., BlackLine)
• AP automation or process improvement project experience

WE Soda is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), age (40 or older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history), or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices. Alternative methods of applying for employment are available to individuals unable to apply through this site because of a disability. Contact WE Soda Human Resources to discuss reasonable accommodations by sending an email to [email protected].