Accounts Payable Manager

SWE Homes and its affiliates have nearly 40 years of success in the residential and commercial real estate market. As we continue expanding across Texas and other states, we remain focused on operational excellence, growth, and entrepreneurial innovation. 

The Accounts Payable Manager is responsible for the overall management and performance of the Accounts Payable function. This role will take full ownership of day-to-day AP operations, team performance, processing deadlines, internal controls, and payment processes. The Accounts Payable Manager will lead the AP team, drive process improvements, optimize Yardi workflows, strengthen vendor and payment controls, and increase the use of electronic payments. 

Key Responsibilities: 

• Take full ownership of day-to-day Accounts Payable operations, including invoice processing, payment processing, workload management, escalations, reconciliations, and deadlines.  
• Lead, manage, and develop the AP team by establishing priorities, monitoring productivity, providing guidance, and holding team members accountable for performance and deadlines.  
• Monitor invoice processing turnaround, team productivity, SLA compliance, exceptions, and escalations to ensure established expectations are consistently met.  
• Ensure AP activities and reconciliations are completed accurately and on schedule for month-end and year-end close.  
• Implement and sustain AP process improvements and controls established by leadership while proactively identifying additional opportunities for efficiency.  
• Improve and maintain Yardi and PayScan workflows to increase efficiency, reduce exceptions, and ensure consistent compliance with established processes.  
• Monitor and reduce aged invoices, unresolved exceptions, duplicate payments, processing errors, and other outstanding AP items.  
• Develop and execute a vendor ACH conversion strategy to increase electronic payment adoption and reduce check volume and manual payment activity.  
• Manage vendor ACH enrollment, banking information changes, and related controls to protect the integrity and security of payment processes.  
• Oversee checks, ACH, wire transfers, and other payment methods while identifying opportunities to improve payment efficiency.  
• Maintain accurate AP sub-ledger and general ledger reconciliations and ensure discrepancies are investigated and resolved timely.  
• Manage vendor relationships and oversee the resolution of escalated vendor payment issues.  
• Partner with Accounting leadership and other departments to resolve issues and improve AP processes.  
• Support internal and external audits and ensure required documentation is accurate, complete, and readily available.  
• Develop and monitor AP performance metrics and provide leadership with visibility into department performance, risks, and improvement initiatives.  
• Perform other duties and projects as assigned by management. 

Qualifications: 

• Associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred.  
• 7+ years of Accounts Payable or accounting experience, including 3+ years in a leadership or management role.  
• Demonstrated experience managing high-volume Accounts Payable operations and teams.  
• Experience managing invoice processing, vendor payments, ACH, checks, wire transfers, reconciliations, and month-end close activities.  
• Experience implementing process improvements and strengthening AP controls.  
• Strong understanding of Accounts Payable processes, accounting principles, reconciliations, and internal controls.  
• Experience with accounting and AP systems; Yardi and PayScan experience preferred.  
• Strong Microsoft Excel skills.  
• Experience developing or monitoring department performance metrics preferred. 

Skills: 

• Strong leadership and team management skills  
• Excellent analytical and problem-solving abilities  
• Strong attention to detail and accuracy  
• Ability to identify process gaps and implement practical improvements  
• Ability to manage competing priorities and deadlines in a fast-paced environment  
• Strong understanding of payment controls and risk management  
• Excellent communication skills with the ability to work effectively with vendors, employees, and leadership