Accounts Payable Coordinator

The Team:

The Accounting/Finance team is responsible for protecting the Company’s financial assets, mitigating financial risks and reporting the financial position of the company to business stakeholders. The department is comprised of three main pillars: Financial Planning & Analysis (FP&A), Accounting & Treasury. 

The Opportunity:

As the Accounts Payable Coordinator, you will be responsible for full cycle AP processing. You will review & process invoices, execute payment batch runs, and review travel & entertainment expenses. You will act as a steward of the company in helping to carefully handle sensitive and confidential information. You will partner across the business to help educate colleagues on Accounts Payable procedures and financial systems.

About the Role:

• Process invoices via Coupa and VIM/SAP platforms, ensuring to follow AP procedures.
• Review purchase orders, invoices, and journal entries for accuracy and completeness. Mitigating exceptions and errors where necessary. 
• Communicate & follow up with business partners to obtain standard coding, invoice approvals, and purchase order receipts.
• Train business users on financial system navigation and the approval & receipt process for goods & services.
• Process travel expense submissions in Concur platform, maintaining contact with both business partners and Concur to resolve issues.
• Process 300+ freight invoices weekly, matching against bills of lading (BOL) to ensure accuracy.
• Reconcile monthly vendor statements for major freight carriers, resolving disputes to avoid service delays.
• Manage AP inbox and sort, filter, & distribute physical mail.
• Assists with month end close activities by running and creating AP transactional summary reports.
• Maintain vendor records in SAP through updating address and banking instructions.
• Ad hoc project management as assigned.

Supervisory Responsibility: 

• No

Budget Responsibility: 

• No

About You: 

• Minimum of 5 years of related accounts payable experience. 
• Knowledge of Coupa, VIM/SAP, Concur a plus.
• Experience with purchase orders and processing.
• Strong ethics, integrity, and credibility and high degree of confidentiality 
• Ability to accurately enter data and make decisions based on supporting documents. 
• Manage time effectively, good attention to detail, communication and organizational skills; ability to meet deadlines and sets priorities for specific assignments.
• Knowledge of accounts payable and general accounting; good analytical skills
• Curious and problem-solving mindset
• Degree in Accounting required. 

The range for this position is $28.65  - $33.85 per hour.  Actual rates are determined based on the job, location, and individual experience. 
 

Hermès is proud to offer a variety of benefits to support the needs of our employees and their families, including:

• Commission and bonus incentives based on sales performance
• Medical, Dental, Vision
• Life Insurance and Disability
• Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
• Paid Parental leave and transition time
• 401(k) and Roth Retirement plan with company matching and profit sharing
• Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
• Product discount and EAP resources
• Access to Calm App, Health Advocate, Family Building Support and more! 
   

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview:

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180+ year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès’ success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that’s at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films “Footsteps Across the World” available on our website. Link here.

Our Commitment:

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 25,185 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.