Accounts Payable Coordinator
Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday.
Job Overview:
The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.
Responsibilities:
Invoice Processing: Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.
Vendor Management: Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department. Basic understanding of sales and use tax is a plus.
Travel & Entertainment Processing: Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.
Disbursement Execution: Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.
Workflow & Issue Resolution: Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.
Stakeholder & Audit Support: Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.
Skills and Requirements:
Experience: 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
ERP & Banking Systems: Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.
Technical Skills: Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.
Accounting Acumen: Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.
Professionalism & Communication: Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.
Education: Minimum of an Associate’s degree in Accounting
What We Offer:
A competitive compensation package
The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
Paid annual vacation, holiday and sick time off
Comprehensive health plans including medical, dental and vision
Competitive 401(k) investment options and generous company matching program
Life insurance
Commuter benefits
Employee referral awards
Tuition reimbursement
Training opportunities through industry-recognized programs
A creative and passionate workplace and a fun, collaborative team environment
Three Week “Work from Anywhere” benefit, to ensure work life balance
About Haymarket:
Haymarket Media, Inc. is an award-winning specialist content and information company. With more than 30 market-leading media brands, Haymarket offers unmatched expertise and insight through balanced, relevant, original content across a spectrum of media channels. Haymarket is home to highly regarded health care professional brands such as The Clinical Advisor, Dermatology Advisor, and MPR (Medical Professionals Reference) among a portfolio of HCP-focused, specialty-specific websites, as well as the esteemed business media titles including PRWeek, MM+M (Medical Marketing and Media), Campaign and McKnight’s Long-Term Care News.
Haymarket Media, Inc. is the US division of Haymarket Media Group. Haymarket Media Group is a privately-owned media, data and information company, shaping a better future with remarkable content for specialist audiences across the world. The company has 1,300 employees across offices in the UK, US, Canada, Hong Kong, Singapore, India, Germany and the Netherlands. Haymarket’s portfolio consists of more than 70 market-leading brands including Campaign, Third Sector, What Car?, MyCME and Asian Investor. Through live, digital, print, education, data, tech services, video and audio, Haymarket’s brands inspire, inform and empower clients and communities internationally. As a Certified B Corporation, we’re proud to be part of a community of companies working together for change, and taking part in collective action to advocate for a shared goal of a global economy that benefits people and the planet.
An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.
Beware of fraudulent activity where individuals are contacting job seekers claiming to represent Haymarket Media. Please note that only emails from @haymarketmedia.com are legitimate. When applying for roles with Haymarket Media, you will receive an email directly from a member of the Talent Acquisition team or communication through LinkedIn.
You can view our open positions on our website US careers section: www.Haymarket.com
California Applicants may view Haymarket Media, Inc.'s Privacy Statement for California Residents here.
Skills Required
- 2-4 years of dedicated Accounts Payable or full-cycle accounting experience
- Hands-on experience with an enterprise ERP system such as Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks
- Proficiency with commercial banking platforms for ACH and wire execution
- Advanced proficiency in Google Workspace and Gmail
- Advanced proficiency in Microsoft Excel or Google Sheets
- Understanding of automated workflows and three-way invoice matching
- Understanding of General Ledger structures, basic double-entry accounting, and GL entries
- Exceptional written and verbal communication skills
- Strong attention to detail and professional standards
- Ability to resolve vendor disputes diplomatically
- Associate’s degree in Accounting
- Basic understanding of sales and use tax
What We Do
Haymarket Media, Inc. is a specialist media and communications company whose U.S. operation houses more than 30 brands in healthcare, medical education, business marketing and communications, and elder care. It reaches healthcare professionals and business audiences through medical content, education and editorial products, while providing clients with strategic marketing and communications solutions, custom content, and events. Its channels include print publications, websites, email newsletters, apps, and other digital platforms.
