Accounts Payable Clerk

We are looking for an experienced Accounts Payable Clerk to handle critical A/P, accrual, reconciling, and cash-flow responsibilities for a fast-paced, multi-entity business environment. The right individual is hands-on, detail-oriented, able to work independently in a remote setting (with optional hybrid in West Palm Beach), and who thinks beyond the task list to understand how workflows impact the business.

This is a full-time W2 position.

PublicSquare is a payments ecosystem that serves customers and businesses that value life, family, and freedom. Our Financial Technology segment includes Credova, a consumer financing and payments company.

Key Responsibilities

Accounts Payable & Cash Management

• Ensure all vendor invoices/bills are entered into Ramp accurately and promptly.
• Review and monitor all approval workflows in Ramp; confirm required supporting documentation and approvals are in place.
• Initiate, or request the release of, payments in Ramp only after verification and approval.
• Monitor bank account cash levels; forecast upcoming payments and ensure sufficient funds are available.
• If cash is insufficient, request a funds transfer (inter-account or external) to maintain adequate cash levels.
• Maintain vendor master data, including payment terms and updates.
• Coordinate with procurement, operations, internal teams and vendors to resolve missing approvals, discrepancies, or documentation.
• Prepare and issue annual Form 1099s, ensuring accuracy, completeness and compliance with IRS requirements.

Accruals, Prepaids & Reconciliations

• Prepare monthly accrual journal entries (utilities, vendor services, payroll liabilities, etc.) and amortize prepaid expenses.
• Review and validate the completeness and reasonableness of accruals and prepaids.
• Reconcile A/P control accounts, accrued expense accounts, prepaid expense accounts, and other related general ledger balances.
• Investigate and resolve reconciling items or discrepancies in a timely manner.
• Assist with other ad-hoc reconciliations (e.g., intercompany, clearing accounts) as requested.

Process Improvement, Controls & Critical Thinking

• Continuously evaluate A/P and accrual workflows, internal controls, and automation opportunities; suggest improvements.
• Understand how adjustments or entries in one area impact other processes and overall financial reporting or cash flows.
• Be proactive: think through workflows, raise questions, identify anomalies, and go beyond “checking the box.”
• Participate in month-end close processes, supporting the Accounting Manager with schedules and analysis.
• Document standard operating procedures (SOPs), help train backups/new team members, and maintain process documentation.

Qualifications & Experience

Required:

• Minimum Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
• At least 3 years of demonstrated A/P or accounting experience, ideally in a multi-entity or growing company environment.
• Proficient in using Ramp (or a similar spend/payment automation tool).
• Hands-on experience with Sage Intacct.
• Strong working knowledge of accrual accounting under US GAAP.
• Excellent Excel skills (pivot tables, formulas, logical functions).
• Ability to work independently in a remote or hybrid setting; self-motivated, disciplined, and reliable.
• Strong critical thinking, analytical, and communication skills (written and verbal).

Preferred / Nice-to-Have:

• Prior experience in a startup, high-growth, or fast-paced environment.
• Experience working with multiple subsidiaries or entities, intercompany reconciliations or consolidations.
• Familiarity with improving workflows, automations, and process documentation.
• Exposure to other ERPs or systems (NetSuite, QuickBooks Enterprise, etc.).

Attributes / Soft Skills We Value

• A self-starter mentality — someone who thinks “why” and “how it fits” rather than just “what to do.”
• Good business-process acumen: understands how their tasks affect others downstream.
• High attention to detail but also comfortable looking at the “big picture.”
• Reliable and accountable: meets deadlines, communicates proactively.
• Adaptable to changing priorities and able to manage multiple tasks in a dynamic environment.
• Ethical and professional: respects internal controls, vendor relationships, and accuracy in reporting.

Working Conditions & Expectations

• Full-time Hybrid position in West Palm Beach, FL
• A strong expectation of consistent productivity, self-management, and regular communication.
• Month-end and year-end close periods may require occasional extended hours or extra focus.

 What we offer:

• Insurance: The company covers 100% of the premiums for Medical, Dental, Vision, and Life Insurance, with some plans including an HSA with a company contribution.  
• Retirement Planning: 401(k) with a 100% employer match up to 4%. 
• Work-Life Harmony: Generous Paid Time Off and Paid Holidays. 
• Make More Babies: Paid Parental Leave and a $5,000 Baby Bonus when you grow your family. 
• Savings: Discounts on our brands. 
• Recognition: Rewards and recognition bonuses. 
• Free Speech: Ability to respectfully express your views, even on sensitive topics. 
• More to Come!

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel as needed, including by plane, car, or public transportation.
• Ability to lift up to 15 pounds occasionally (e.g., laptop, marketing materials, or trade show equipment).
• Ability to communicate effectively in person and via phone, video conferencing, and email.
• Ability to attend in-person meetings, conferences, or events, which may require standing or walking for extended periods.

PublicSquare Company Values

1. We are united in our commitment to freedom and truth - that's what makes us Americans.
2. We will always protect the family unit and celebrate the sanctity of every life.
3. We believe small business and the communities who support them are the backbone of our economy.
4. We believe in the greatness of this Nation and will always fight to defend it.
5. Our Constitution is non-negotiable - government isn't the source of our rights, so it can't take them away.