The Role
Manage the company’s full-cycle accounts payable process, including invoice entry and approvals, weekly payments, vendor statement and credit card reconciliations, expense reports, discrepancy resolution, and vendor communications. Track and reconcile fuel inventories, ensure invoices are entered promptly and paid within terms, coordinate payment needs with the Controller, and prepare monthly payables reports.
Summary Generated by Built In
The Accounts Payable Associate will be responsible for all payable’s aspects of the company. The ideal candidate will have experience being responsible for the entire AP process for a company.
Job Duties:
- Receive, process approvals, and enter all payables invoices into Intacct software in a timely fashion. Accounts Payable Associate will work closely with Controller to reduce expenses and provide effective cost control. Research any discrepancies when needed
- Prepare weekly payables
- Reconcile monthly vendor statements
- Reconcile and post credit card statements, Review accounts weekly (Mastercard) to ensure sufficient credit availability. Coordinate with Controller when payments must be made
- Process all expense reports. Obtain proper department approval on all incoming payables
- Track and reconcile fuel inventories at Airport and others as necessary
- Communicate and correspond with vendors. Resolve any discrepancies and or problems
- Input within 2 days
- Pay within terms or better
- Payables report monthly
- 3 years+ of comprehensive full-cycle Accounts Payable experience
- Excellent written and verbal communication skills.
- Strong computer skills in Word, Excel, Access, Outlook
- Strong problem-solving abilities
- Sound financial and accounting skills
Skills Required
- At least 3 years of comprehensive full-cycle accounts payable experience
- Excellent written and verbal communication skills
- Strong computer skills in Word, Excel, Access, and Outlook
- Strong problem-solving abilities
- Sound financial and accounting skills
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The Company
What We Do
FlightWorks is a leading provider of private jet charter, aircraft management, government services, and aviation sales and consulting, specializing in seamless aircraft management solutions and innovative aviation services.
