At Capstan Medical, we’re building one of the most exciting and innovative companies in medtech—developing a first-of-its-kind robotic platform for minimally invasive heart valve treatment. Our team combines surgical robotics, catheter-based delivery, and next-generation implants to transform complex procedures into safer, lower-stress solutions for patients and clinicians alike. As a highly collaborative, hands-on team, we move fast, wear multiple hats, and believe the best ideas can come from anyone.
Based in Santa Cruz, our unique workspace blends cutting-edge Bay Area innovation with a lifestyle-driven environment near trails, beaches, and open space—creating the perfect place to do meaningful, career-defining work.
Accounts Payable (AP)
· Review and process vendor invoices and expense reports
· Maintain vendor files and onboarding documentation
· Process payments via check, ACH, and credit card, including international payments
· Reconcile vendor statements and resolve discrepancies
· Monitor accounts payable aging and manage payment schedules
· Assist with 1099 reporting and business license renewals
· Support month-end and year-end closing processes, including flux analysis of certain vendor accounts
· Document various processes
Payroll Processing
· Coordinate new employee payroll onboarding and system setup
· Maintain payroll records, employee tax setup, and benefit deductions
· Review timekeeping entries and follow up on discrepancies
· Process biweekly and semi-monthly payroll including adjustments, bonuses, and deductions
· Ensure compliance with federal, state, and local wage and hour regulations
· Reconcile payroll records and prepare payroll journal entries
· Maintain payroll reporting and documentation
· Assist with year-end payroll activities including W-2 review and distribution
What you’ll need:
· Bachelor’s degree in Accounting or Finance preferred
· 3–5 years of experience in accounts payable and/or payroll processing. Ability to work independently and as part of a team, be proactive, solve problems and learn new things · Expertise in cloud-based accounting and payroll systems like ADP, QuickBooks, TriNet, QAD experience preferred.
· Strong proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and a solid understanding of Generally Accepted Accounting Principles (GAAP).
· Attention to detail which is crucial for preventing errors in tax withholdings or vendor overpayments.
· Ability to handle sensitive financial and employee personal information with confidentiality and integrity.
· Manage strict deadlines for both payroll cycles and vendor payment terms.
· Must be comfortable with cross-functional communication by partnering with non-finance teams (R&D, clinical, operations)
· Ability to work in a hybrid work environment, working onsite in Santa Cruz on average 3 days a week
Why join us:
· We offer a fun, fast-paced, collaborative environment where you will be working on transformational technologies in the cardiac healthcare space that can make a meaning impact for patients.
· We offer outstanding benefits with medical, dental, and vision covered at 100% for you and your family, as well as flex time off.
· We thrive in our work-hard, play-hard environment. Bring your bike or running shoes if you’d like or just be ready to enjoy a fun office outing. We enjoy time inside the office and out!
Skills Required
- 3-5 years experience in accounts payable and/or payroll processing
- Bachelor's degree in Accounting or Finance
- Expertise in cloud-based accounting and payroll systems like ADP, QuickBooks, TriNet, QAD
- Strong proficiency in Microsoft Excel (pivot tables, VLOOKUPs)
- Solid understanding of Generally Accepted Accounting Principles (GAAP)
- Experience processing payments via check, ACH, and credit card, including international payments
- Experience with biweekly and semi-monthly payroll processing including adjustments, bonuses, and deductions
- Reconcile payroll records and prepare payroll journal entries
- Assist with 1099 reporting and year-end payroll activities (W-2 review and distribution)
- Ability to handle sensitive financial and employee personal information with confidentiality
- Ability to manage strict deadlines for payroll cycles and vendor payment terms
- Comfortable partnering with non-finance teams (R&D, clinical, operations)
- Ability to work in a hybrid environment, onsite in Santa Cruz ~3 days/week
- Ability to work independently and as part of a team, be proactive and solve problems
What We Do
Capstan Medical is a developer of robotic-enabled, minimally invasive solutions for treating structural heart disease. By merging surgical robotics with catheter-based technology and next-generation implants, the company aims to provide a patient-optimized approach to repair and replace heart valves, offering a significantly less invasive alternative to traditional open-heart surgery to improve patient outcomes and reduce recovery times.
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