Accounts Payable and Insurance Administrator - 6m FTC - Swindon

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

Where you’ll fit in & what our team goals are…
We are seeking an Accounts Payable administrator to be responsible for the registration & processing of purchase orders and invoices across the property portfolio managed by Threadneedle Portfolio Services. This will include verifying supplier/sub-contractor details, and for the twice weekly payment of invoices by BACS transfer and further being responsible for the monthly filing of all CIS (Construction Industry Scheme) tax returns to HMRC for the Threadneedle and relevant Client Schemes.
In addition, the input of the daily payments via the payment systems and to assist the insurance/banking processes whenever required.

How you'll spend your time...

• The daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System.

• Collating and verifying the necessary information to enable the set-up of new suppliers and to pass to the Supervisor for input to the system.

• The electronic filing of the new supplier details onto the Document Management System for future reference.

• Undertake the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer.

• Following the payment runs, despatch remittance advices to suppliers where applicable.

• The preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.

• Deal with internal and external Accounts Payable queries that are received by telephone and by e-mail, either received personally or received into the AP Group e-mail inbox.

• The re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution.

• The daily input of CHAPS payments & Internal transfers onto the banking systems.

• The administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by the HMRC.

• Provide cover for monitoring & resolving items on the Duplicated Invoice Report

• To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants and assisting with any queries received within the group Insurance Inbox.

• To provide support for the banking processing, as required.

To be successful in this role you will have...

• Strong attention to detail, being able to work under pressure, with-in a high-volume processing environment and to strict deadlines.

• Good organisational skills, with the ability to manage multiple deadlines and projects simultaneously.

• Confident communicator, able to deal with both internal and external stakeholders at all levels.

• Ability to challenge the status quo, with a mindset of continuous improvement.

It would be great if you also had...

• Previous experience of working in an Accounts Payable environment.

• Experience of working within the Financial Services would be helpful.

• Knowledge of the CIS (Construction Industry Scheme) helpful but not essential.

• Good IT skills, particularly Excel and Word.

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Full timePermanentFinance

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.