The Role
Manage daily accounting entries in Tally, including invoices, payments, bank reconciliation, petty cash, expenses, GST and TDS records. Maintain audit-ready documentation and coordinate with vendors. Support office administration, inventory, assets, facilities, employee records, onboarding, engagement activities and internal events. Create social media content for Instagram and LinkedIn, including posts, Reels and short videos.
Summary Generated by Built In
Executive — Accounts, Admin & HR Support
Zono Tradetech Pvt. Ltd. (ZoTok.ai) · Hyderabad · Full-Time · General Shift · Work From Office
🧾 Tally-First Accounts Role · 🏢 Admin & Office Support · 🎬 HR & Social Media Enthusiasm · 1.5–3 Years Experience
ABOUT ZOTOK.AI
ZoTok.ai is India's first AI-driven conversational commerce engine on WhatsApp — helping Brands, Distributors and Retailers digitise their order-to-cash flows. We are a fast-growing B2B SaaS product company headquartered in Hyderabad with a team of 80+ and growing.
ABOUT THE ROLE
We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts — someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement — including creating fun content for our Instagram and LinkedIn.
This role is ideal for someone who is not looking to be boxed in — someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.
WHAT YOU WILL DO
▸ Tally & Bookkeeping: Manage all day-to-day accounting entries in Tally — sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility.
▸ Invoice & Bill Processing: Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments.
▸ Petty Cash Management: Handle petty cash disbursements, maintain accurate daily records and submit timely reports.
▸ Expense Tracking & Reconciliation: Track office expenses, record transactions and support monthly reconciliation with accuracy.
▸ GST & Compliance Support: Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team.
▸ Audit Readiness: Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes.
▸ Vendor Coordination: Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures.
▸ Office Upkeep: Oversee day-to-day office operations — housekeeping, facility coordination and ensuring a clean, functional workspace.
▸ Stock & Stationery Management: Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out.
▸ Asset Register: Maintain an accurate register of office and IT assets — issuance, returns and condition tracking.
▸ Other Admin Support: Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed.
▸ HR Support: Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities.
▸ Employee Engagement Activities: Help plan and execute fun team activities, celebrations, birthday shoutouts and office events — your energy and ideas are welcome here.
▸ Social Media Content: This is where your enthusiasm matters — capture moments from team events, celebrations and office life, and create fun, engaging posts and short videos for ZoTok's Instagram and LinkedIn. A creative eye and comfort with Reels/Shorts is a big plus.
▸ Internal Engagement Posts: Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts to keep the team spirit alive online.
WHAT WE ARE LOOKING FOR
▸ Experience: 1.5–3 years in an accounts role with hands-on Tally experience. Exposure to admin or HR support is an advantage.
▸ Education: B.Com, BBA or any graduate. Commerce background preferred.
▸ Tally: Proficiency in Tally ERP / Tally Prime is essential — non-negotiable.
▸ Accounts Knowledge: Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking.
▸ MS Office: Comfortable with Excel, Word and Google Sheets for day-to-day tracking and reporting.
▸ Social Media Enthusiasm: Active on Instagram and LinkedIn. Comfortable creating short videos, Reels or fun posts. Formal design training not required — a creative instinct and willingness to try is what matters.
▸ Attitude: Organised, proactive and cheerful. Someone who genuinely enjoys being around people and contributing to a positive office culture.
▸ Communication: Good verbal and written communication in English and Telugu / Hindi.
WHY ZOTOK?
You will not be a back-office person here. Your accounts work keeps the company running, your admin support keeps the office humming, and your energy on social media keeps the team proud. If you want a role where your work is noticed across all three — this is it.
www.zotok.ai · Hyderabad · Immediate joiners preferred
Skills Required
- 1.5-3 years of experience in an accounts role
- Hands-on proficiency with Tally ERP or Tally Prime
- Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking
- B.Com, BBA or another graduate degree
- Comfort with Excel, Word and Google Sheets
- Active use of Instagram and LinkedIn, with comfort creating short videos, Reels or posts
- Good verbal and written communication in English and Telugu or Hindi
- Organized, proactive and cheerful attitude
- Exposure to administration or HR support
- Commerce background
- Immediate availability to join
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The Company
What We Do
Zono Tradetech, through its ZoTok.ai product, develops an AI-driven conversational-commerce platform for businesses. Integrated with WhatsApp, it digitizes and automates order, invoice, and payment workflows, helping companies manage customer relationships and distribution operations without expensive distribution-management systems. The company positions ZoTok as a generative-AI-powered network CRM and SaaS solution focused on supply-chain and commerce processes for enterprises in India and globally.
