Accounts Assistant

Key Responsibilities

• Purchase ledger and supplier processing: Process supplier invoices, maintain accurate supplier records, reconcile statements, prepare payment runs and resolve routine queries.
• Expenses and travel administration: Process staff expense claims, check receipts and approvals, apply correct coding and VAT treatment, and support timely reimbursement.
• Corporate cards and business expenditure: Collect, code and post card transactions, reconcile statements, follow up missing information and ensure compliance with internal procedures.
• Banking and reconciliations: Post payments and receipts, allocate cash, assist with bank payments, complete routine reconciliations and maintain accurate records.
• Finance administration and controls: Support month-end preparation, respond to finance queries, assist with payroll administration tasks and help maintain effective financial controls.
• Process improvement: Highlight errors, inefficiencies or recurring issues and contribute to practical improvements within the finance function.

Key Skills & Experience

• Experience in an Accounts Assistant or similar transactional finance role.
• Good understanding of double-entry bookkeeping and core finance processes, ideally up to trial balance level.
• Working knowledge of purchase ledger, expenses, banking, reconciliations, VAT and coding.
• Confidence using accounting software, such as Sage, and Microsoft Excel.
• High level of accuracy, attention to detail and organisation.
• Clear communication skills when dealing with colleagues, suppliers and internal stakeholders.
• A reliable, methodical and collaborative approach, with the confidence to escalate queries where needed.
• AAT qualification, or working towards AAT, would be beneficial.

About
ADAM Architecture is a leading practitioner of traditional and progressive classical architecture and contextual urbanism in Europe. We are operated by an Executive Board of nine members, five of whom are Design Directors leading their own projects with their own design ethos, while all working together as experts in the field of Classical and Traditional architecture.  With studios in Winchester and London, the portfolio of projects covers a range of houses and buildings; these include new town and country houses, conversions, renovations and extensions, largely for private owners; historic buildings such as monuments, protected and Listed buildings; commercial and institutional buildings such as hotel, healthcare and office buildings; residential developments, masterplans and new urban designs ranging in size from small village extensions to major new developments.