The Role
Manage the end-to-end accounts payable function, including invoice verification, purchase order matching, payment processing, vendor statement reconciliation, reporting, tax compliance, audit support, and vendor coordination. The role also involves improving AP processes through automation and maintaining accurate financial records while collaborating with Procurement, Receiving, Operations, and internal finance teams.
Summary Generated by Built In
UNBOX ROBOTICS | JOB DESCRIPTION
Accounts Payable Specialist
Finance & Accounts
Work LocationPuneWork ModeIn CampusDepartmentFinance & AccountsEmployment TypeFull-TimeReporting ToFinance DirectorExperience4–6 yearsABOUT US
Unbox Robotics is a deep-tech robotics company building the world's most space-efficient warehouse sorting systems. Our swarm robotics platform — UnboxSort — enables e-commerce, retail, and 3PL operators to sort at 3–5× the throughput of conventional systems, in a fraction of the floor space.
Founded in 2019 and headquartered in Pune, we operate across 20+ sites in 9 countries, serving leading players in e-commerce, retail, CEP, and 3PL across India, Europe, and the USA. Series B funded, we are scaling rapidly toward our next phase of global growth.
ROLE OVERVIEW
The Accounts Payable Specialist will manage and execute Unbox Robotics’ accounts payable function end to end — processing invoices, reconciling statements, and ensuring timely, accurate payments to vendors.
This is an individual contributor role at the heart of our finance operations. You will maintain accurate financial records, support healthy cash flow, and build strong relationships with vendors, working closely with Procurement, Stores/Receiving, Operations, and other internal teams.
ROLES & RESPONSIBILITIES
Invoice Management
- Review, verify, and process vendor invoices for accuracy and proper authorisation
- Match invoices to purchase orders and goods receipts, and resolve discrepancies promptly
- Enter invoice data into the accounting / ERP system for payment processing
Payment Processing
- Prepare and process vendor payments through approved electronic modes (NEFT/RTGS, international wire transfers)
- Monitor payment schedules to ensure timely disbursements and avoid late fees or interest
- Address payment inquiries from vendors and internal stakeholders
Reconciliation & Reporting
- Reconcile vendor statements and resolve outstanding balances or discrepancies
- Support month-end and year-end closing by reconciling accounts payable records
- Generate and maintain accounts payable ageing reports and payment activity summaries
Vendor & Internal Coordination
- Serve as the primary contact for vendor inquiries on payments and account status
- Collaborate with Procurement and Receiving teams to resolve invoice disputes
- Build and maintain positive relationships with vendors and internal teams
Compliance & Documentation
- Maintain organised and accurate records of invoices, payments, and correspondence
- Ensure compliance with company policies, financial regulations, and tax requirements, including TDS on vendor payments and GST input tax credit reconciliation
- Track payment timelines for MSME-registered vendors
- Support internal and statutory audits by providing requested documentation and information
Process Improvement
- Identify opportunities to improve accounts payable processes and implement best practices
- Use AP automation tools to improve efficiency and accuracy
- Stay updated on industry practices and new technologies in accounts payable management
REQUIREMENTS
Must Have
- 2–4 years of experience in accounts payable or general accounting
- Strong understanding of accounting principles and practices, particularly accounts payable
- Knowledge of AP workflows, vendor management, and tax compliance relevant to payables (TDS, GST)
- Advanced Microsoft Excel skills, including data analysis and pivot tables
- Hands-on experience with ERP or accounting software (e.g., Tally, SAP, or similar)
- Strong attention to detail and accuracy in processing invoices and payments
- Excellent communication and interpersonal skills for working with vendors and internal stakeholders
- Strong organisational and time-management skills, with the ability to prioritise and meet deadlines in a fast-paced environment
- Ability to work independently as well as collaboratively in a team
Good to Have
- Familiarity with AP automation tools and electronic payment platforms
- Experience with international vendor payments or foreign remittances
- Exposure to multi-entity accounting or international vendor tax reporting (e.g., US 1099)
- Experience in a manufacturing, hardware, or technology company
ELIGIBLE CANDIDATES
Desired Qualification
- Bachelor’s degree in Commerce, Accounting, Finance, or a related field
- M.Com, MBA (Finance), or partially completed CA/CMA is a plus
Work Experience
- 2–4 years in accounts payable or general accounting, preferably with ERP-based processes
WE VALUE
- Accuracy — gets the numbers right the first time
- Ownership of Timelines — payments go out on schedule, every cycle
- Vendor Trust — treats vendors as long-term partners
- Process Thinking — fixes the root cause, not just the invoice
- Integrity & Confidentiality — handles financial information with care
WHY JOIN US
Every robot we ship depends on a supply chain of vendors who trust us to pay accurately and on time. In this role you will own that trust, while gaining hands-on exposure to the finance operations of a Series B deep-tech company scaling across India, Europe, and the USA.
You won’t just process invoices.
You’ll keep the supply chain behind our robots running — on time, every time.
Work Location: Pune
Work Mode: In Campus
Salary Range: Competitive Salary
Skills Required
- 2-4 years of experience in accounts payable or general accounting
- Strong understanding of accounting principles and accounts payable practices
- Knowledge of AP workflows, vendor management, TDS, and GST compliance
- Advanced Microsoft Excel skills, including data analysis and pivot tables
- Hands-on experience with ERP or accounting software such as Tally or SAP
- Strong attention to detail and accuracy in invoice and payment processing
- Excellent communication and interpersonal skills
- Strong organizational and time-management skills
- Ability to work independently and collaboratively
- Familiarity with AP automation tools and electronic payment platforms
- Experience with international vendor payments or foreign remittances
- Exposure to multi-entity accounting or international vendor tax reporting, such as US 1099
- Experience in a manufacturing, hardware, or technology company
- Bachelor’s degree in Commerce, Accounting, Finance, or a related field
- M.Com, MBA in Finance, or partially completed CA/CMA
- 2-4 years of experience in accounts payable or general accounting, preferably with ERP-based processes
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The Company
What We Do
Unbox Robotics builds software-defined robotics systems to enable logistics players to automate and radically improve their operations on-demand in a limited footprint and capital. We are applying proprietary Swarm Intelligence and ML algorithms inspired by nature to redefine the way companies sort and ship orders. Our 1st product UnboxSort is the world's first of its kind patented AI-powered parcel sorting robotic system that gets installed in <2 weeks, saves ~50% - 80% area, and improves productivity by > 3X to 5X. We have a strong team of alumni from the National University of Singapore, the University of York, and the Indian School of Business with international experience in robotics, manufacturing, and logistics. We are backed by 3one4 Capital, Sixth Sense Ventures, SOSV, Entrepreneur First, Redstart Labs (Info Edge), Arali Ventures, CIIE, Beenext, WEH Ventures, Force Ventures, Veda VC, and an impressive set of angel investors.
