Accounts Assistant

Role Overview

WOLO Travel is looking for a reliable and detail-oriented Accounts Assistant to support the day-to-day transactional finance function.

The role focuses on accurate processing, reconciliations and finance administration, helping ensure that supplier, customer and bank records remain clean, current and ready for month-end reporting.

This is an early-career accounting role suited to a university graduate who has already gained practical finance experience, enjoys working with numbers and wants to build broader accounting capability in a fast-moving business.

•  Capture supplier invoices and maintain accurate supplier account records.

•  Reconcile supplier statements and prepare supporting information for payment runs.

•  Allocate customer payments, assist with customer account administration and follow up payment discrepancies.

•  Escalate unresolved supplier or customer issues to the Financial Accountant.

Bank & Payment Reconciliations

•  Perform bank, credit card and payment gateway reconciliations.

•  Match receipts and payments to the correct transactions and accounts.

•  Investigate straightforward differences and keep unreconciled items to a minimum.

Travel & Booking Finance

•  Assist with matching customer payments, supplier invoices and payments to travel bookings.

•  Support reconciliation of deposits, prepayments, refunds, cancellations and credits.

•  Help identify discrepancies between booking systems, accounting records and payment platforms.

Finance Administration & Month-End Support

•  Process employee expense claims and ensure supporting documents and approvals are complete.

•  Maintain organised electronic finance records and follow up missing invoices, receipts or information.

•  Prepare selected month-end schedules and reconciliations for review by the Financial Accountant.

•  Assist with audit, VAT, payroll and year-end supporting documentation when required.

Systems & Process Support

•  Use Xero and other finance or operational systems accurately and consistently.

•  Follow agreed finance procedures and controls.

•  Raise recurring transactional issues or process improvements with the Financial Accountant.

Experience & Qualifications

•  Completed university degree in Accounting, Finance, Management Accounting or a related field.

•  At least 1 year of full-time post-university experience in an accounting or finance role.

•  Practical exposure to accounts payable, accounts receivable and reconciliations.

•  Experience using accounting software such as Xero, Sage or similar.

•  Good Microsoft Excel skills.

•  Exposure to month-end accounting is advantageous.

•  Studying towards CIMA, SAIPA, SAICA or another recognised professional accounting qualification is advantageous.

•  Experience in a high-volume transactional business is advantageous.

Key Attributes

•  Accurate and detail-oriented.

•  Reliable, organised and comfortable with recurring deadlines.

•  Curious and willing to investigate discrepancies.

•  Confident with systems and willing to learn.

•  Able to ask questions and escalate issues appropriately.

•  Proactive, trustworthy and solutions-focused.

What Success Looks Like

Success in this role would mean:

•  Supplier invoices and customer payments are processed accurately and promptly.

•  Bank, card and supplier reconciliations remain current.

•  Supporting documents are complete and organised.

•  Transactional work is ready for month-end without significant backlog.

•  Finance queries and discrepancies are followed up and escalated appropriately.

& other information

• WOLO Travel offers a structured hybrid work from home, work from office environment
  
• Home base is in the Cape Town CBD and applicant must provide own transport
  
• Every employee receives a Guaranteed 10 WOLO Weekends (Long Weekends) a year
  
• WOLO Travel is a lifestyle brand with a commitment to "Working to live, not living to work!"