Accounting Travel & Expenses Specialist - Warsaw Poland

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:
This role has a hybrid work pattern 3 days in our Warsaw office and 2 days remote

We are looking for an experienced Travel & Expenses specialist to join our newly established Shared Service Centre in Warsaw, Poland. The specialist should have solid experience in processing employee Travel & Expense claims using the SAP Concur expense and travel management software, to join our European finance team. This is a key position for an experienced, ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeiGene builds out its presence around the world. The position will deal with a broad range of employee Travel & Expense activities across various countries. The incumbent must bring a strong knowledge of the SAP Concur operating environment within the context of a localized configuration to meet individual country requirements. Strong communication and cultural sensitivity are required in order to successfully engage with colleagues in the region. As a valuable resource to the organization the incumbent is pro-active and brings strong analytical and problem-solving skills with the ability to work in a non-structured environment in a hybrid work model.
 

Essential Functions of the job:

• Efficiently process and verify expense claims submitted by employees through SAP Concur, ensuring compliance with company policies and regulations.
• Enforce and maintain expense policies and guidelines within SAP Concur, making necessary updates as per company requirements and regulatory changes.
• Review individual expense submissions for accuracy, legitimacy, and adherence to spending policies, including receipts and documentation verification.
• Manage the approval workflow within SAP Concur, ensuring claims are routed to the appropriate approvers and tracking approval progress.
• Collaborate with employees to resolve issues or discrepancies related to their claims and provide guidance on expense submission best practices.
• Undertake the reconciliation process of billed items through employee company assigned credit cards and approved claims following up with employees who have not submitted claims for already billed items
• Manage relationships with vendors and service providers to resolve billing disputes,
• Generate reports from SAP Concur to analyze expense trends, identify areas of cost-saving, and provide insights to management.
• Conduct periodic audits of expense claims to ensure adherence to policies and regulations and address any anomalies or potential fraud.
• Ensure the security and confidentiality of sensitive financial and personal data within SAP Concur, in compliance with data protection regulations.
• Maintain detailed records and documentation of the claims process, including approvals, rejections, and communications, for future reference and audits.
• Provide training and support to employees on how to correctly submit expense claims through SAP Concur.
• Identify opportunities for process improvements and efficiency enhancements in the claims process and implement them within SAP Concur.
• Collaborate with GTS teams, HR and Workplace Services (where appropriate) to ensure SAP Concur is properly maintained, including updates, patches, and integrations with other systems.
• Manage the company employee credit card application process in collaboration with Treasury, monitoring and maintaining individual employee credit card limits
• Solicit feedback from employees to improve the claims process and user experience within SAP
• Assist with SOX compliance
• Support the deployment of SAP Concur to new legal entities being rolled out
• Miscellaneous projects as they arise.
   

Requirements:

• Accounting/Business/Finance Bachelor degree with experience in T&E accounting from a multinational finance environment (Big 4 and/or healthcare experience a plus).
• Willingness to execute daily transactional accounting tasks; desire to work in a fast paced, changing (currently unstructured) environment in a hybrid work model. 
• Excellent communication skills combined with cultural sensitivity.
• Excellent spoken/written English – any other languages a plus (e.g. French, German, Italian, Spanish, Portuguese, etc.)

Computer Skills:  SAP S/4 Hana, Excel, Concur, Workday, on -line banking – Power BI valued

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.