Accounting Specialist

Description

Blue Star Power Systems, a rapidly growing company located in Upper North Mankato MN, is seeking a motivated individual to fill the full-time position of Accounting Specialist, reporting to the Accounting Manager. This role is perfect for someone who thrives in a flexible, fast-paced environment.

The Accounting Specialist is responsible for managing the organization's accounts payable (AP) and accounts receivable (AR) functions, ensuring the accurate and timely processing of financial transactions. This position maintains financial records, reconciles accounts, supports cash flow management, and serves as a primary contact for vendors, customers, and internal departments. The successful candidate will possess strong analytical skills, attention to detail, and a commitment to maintaining financial accuracy and compliance.

The ideal candidate is a strategic thinker who can balance high-level procurement planning with hands-on operational execution in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documentation.
• Verify approvals and assign proper general ledger account coding.
• Prepare and process checks, ACH payments, wire transfers, and other electronic payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain vendor records, including W-9 documentation and payment terms.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with annual 1099 reporting and compliance.

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and timely.
• Record and apply customer payments received by check, ACH, wire, and credit card.
• Monitor accounts receivable aging and identify delinquent accounts.
• Perform collection activities while maintaining positive customer relationships.
• Investigate and resolve billing discrepancies and account issues.
• Prepare and distribute accounts receivable aging reports.
• Maintain accurate customer account records.

General Accounting Responsibilities

• Reconcile bank accounts, credit card accounts, and balance sheet accounts.
• Assist with month-end and year-end closing activities.
• Prepare and post journal entries.
• Maintain organized and accurate accounting records and supporting documentation.
• Assist with internal and external audits.
• Support budget preparation and financial reporting processes.
• Ensure compliance with company policies, procedures, and accounting standards.
• Identify and recommend process improvements to increase efficiency and strengthen internal controls.
• Collaborate with other departments to resolve accounting and payment issues.

Required Qualifications

• Associate degree in Accounting, Finance, Business, or a related field; Bachelor's degree preferred.
• Minimum of two (2) years of experience in accounting, accounts payable, accounts receivable, or related financial functions.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with accounting or ERP software systems.
• Strong understanding of accounting principles and practices.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications

• Experience with ERP systems such as Epicor, Microsoft Dynamics, SAP, or similar platforms. 
• Experience in manufacturing, healthcare, construction, or a related industry.
• Knowledge of sales tax regulations and reporting requirements.
• Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, and financial reporting tools.

Core Competencies

• Attention to Detail
• Financial Accuracy
• Analytical Thinking
• Problem Solving
• Customer Service
• Communication Skills
• Organization and Planning
• Accountability
• Teamwork and Collaboration
• Confidentiality

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, via telephone, and electronically.

Performance Expectations

Success in this role will be measured by:

• Timely and accurate processing of vendor invoices and payments.
• Accurate customer billing and cash application.
• Effective management of outstanding receivables.
• Completion of account reconciliations within established deadlines.
• Maintenance of accurate and audit-ready financial records.
• Positive working relationships with vendors, customers, and internal stakeholders.

This position offers a very aggressive compensation package including: Excellent starting wage commensurate with experience, 100% company paid Blue Cross health insurance, matching 401(k), paid holidays personal time off, as well as tremendous opportunity for advancement.