Accounting Specialist

As an Accounting Specialist, you will maintain the company ledger to ensure the effectiveness and accuracy of accounting tasks, reconcile accounts, and verify bank statements. This position is responsible for accounts payable, including processing payments by check, credit card, and ACH, tracking company credit card purchases, and ensuring invoices and receipts are properly coded, approved, and recorded in QuickBooks.

During the summer season, the Accounting Specialist will process payroll for seasonal staff, helping ensure the accuracy of timecards, bonuses, and deductions. The position will also assist with financial reporting, month-end reports, vendor accounts, business licenses, biannual reports, and maintain office files, including fleet vehicle registrations, insurance cards, and driver insurance coverage.

Under the direction and supervision of the Accounting Manager and, as needed, the President, responsibilities include:

• Maintain accurate accounting records, including account reconciliations and financial reporting. 
• Manage accounts payable and process payments by check, credit card, and ACH. 
• Track and record company credit card purchases. 
• Ensure paper and electronic invoices and receipts have the correct coding and department manager approval and are recorded in QuickBooks. 
• Manage vendor accounts. 
• Process payroll for seasonal staff, including reviewing timecards, bonuses, and deductions for accuracy. 
• Renew business licenses and submit biannual reports. 
• Maintain office files, including fleet vehicle registrations, insurance cards, and insurance coverage for drivers. 
• Comply with applicable federal, state, and local requirements and assist with interpreting new and existing legislation. 
• Guide staff by answering questions and coordinating information. 
• Perform other duties as assigned by the Accounting Manager and/or President. 

Schedule: 40 hours per week, plus overtime as needed. Schedule is flexible based on the time of year and seasonal demands of the organization.

Salary: Total compensation of $25–$30 per hour, depending on experience and qualifications (DOE), plus a bonus of up to 12% of base salary based on performance relative to board-set KPIs.

• Education & Experience: Associate degree in Business with an emphasis in Accounting preferred, or a minimum of four years of experience in financial reporting and general ledger accounting or similar experience. 
• Accounting Knowledge: Knowledge of accounting procedures, including accounts payable, account reconciliation, general ledger accounting, payroll, and month-end reporting. 
• Customer Service: Understands that customer service is a top priority and conducts all actions with this in mind. 
• Problem-Solving: Flexible and able to develop appropriate solutions quickly, work across the organization when needed, and approach unique problems with a logical and organized thought process. 
• Organizational Skills: Able to stay organized, manage multiple responsibilities, and determine priorities effectively. 
• Communication: Able to collaborate effectively with department managers, support personnel, vendors, and other members of the organization. 
• Analytical Skills: Strong analytical and attention-to-detail skills, with the ability to review financial information for accuracy. 
• Computer Skills: Proficient in standard business software, including Microsoft Word and Excel, and proficient in QuickBooks Desktop. 
• Flexibility: Able to adapt to changing priorities and the seasonal demands of the organization.