Accounting Specialist - Accounts Payable & Pledges

Description

Quick Snapshot

• Accounting support role within a mission-driven organization
• Focus on accounts payable, vendor management, and donation tracking
• Opportunity to support ministries serving the Catholic community

Put Your Accounting Skills to Work for a Greater Mission

Are you an organized accounting professional with accounts payable experience who enjoys keeping financial operations running smoothly? The Catholic Diocese of Memphis is seeking an Accounting Specialist – Accounts Payable & Pledges to support key accounting functions including accounts payable processing, vendor management, and donation tracking that sustain our parishes, ministries, and community outreach.

Why Join the Diocese of Memphis?

Meaningful Work – Support ministries and programs that serve our Catholic community.

Supportive Team Environment – Work alongside colleagues who value collaboration, integrity, and service.

Professional Growth – Gain valuable experience in nonprofit and faith-based financial operations.

Stability & Purpose – Join a trusted institution with deep roots in the Memphis community.

Key Responsibilities

You will help support the daily financial operations of the Diocese by:

• Processing vendor invoices, verifying appropriate approvals, and ensuring accurate coding to the general ledger.
• Maintaining vendor records, including tax identification information and payment details.
• Entering and reconciling accounts payable transactions in the accounting system to ensure accuracy and completeness.
• Coordinating vendor payments through checks and ACH transfers while maintaining proper documentation and audit trails.

Pledges & Donation Accounting

• Recording donor pledges in the accounting system, ensuring accurate entry of donor information, pledge amounts, and payment schedules related to diocesan appeals and special campaigns.
• Applying donor payments to outstanding pledges, including checks, electronic payments, and other contributions, ensuring payments are properly matched to the correct donor account and pledge commitment.
• Maintaining accurate pledge and donor records, including updates, adjustments, and corrections when needed.
• Monitoring pledge balances and assisting with the preparation of donor statements and reports for diocesan campaigns such as the Annual Catholic Appeal.
• Communicating with parishes and diocesan departments to resolve questions regarding pledges, donor records, or payment applications.

Reconciliation & Financial Accuracy

• Reconciling the pledge/donation subledger to the general ledger on a regular basis to ensure all pledge activity and payments are properly recorded and balanced.
• Investigating and resolving discrepancies between the pledge subledger and the general ledger.
• Assisting with month-end close procedures related to accounts payable and pledge revenue.
• Supporting financial reporting, internal reviews, and external audits by maintaining organized documentation and responding to information requests.

Additional Support

• Supporting the Annual Catholic Appeal through donation review, pledge tracking, and preparation of monthly donor statements.
• Assisting with financial reporting, audits, and special projects as assigned.
• Providing occasional office support such as mail distribution or front desk coverage.

Requirements

What We’re Looking For

• 1+ year of accounting or financial record-keeping experience
• Proficiency in Microsoft Office
• Experience with Shelby Systems preferred, but willingness to learn is welcome
• Strong attention to detail and organizational skills
• Ability to communicate professionally with vendors, parish staff, and internal departments

Relevant Skills: Accounts Payable, Accounting Support, Vendor Management, General Ledger Entry, Financial Recordkeeping, Nonprofit Accounting, Donation Tracking, Microsoft Office.

Join Our Mission

If you are looking for an opportunity to use your accounting skills in a role that supports a meaningful mission, we encourage you to apply and join our team.