Accounting Specialist (73915)

Join Our Team at Orthopedic Associates of Lancaster (OAL)

At Orthopedic Associates of Lancaster (OAL), we’re more than just a medical practice—we’re a trusted part of the community. For generations, families across Central Pennsylvania have turned to us for expert orthopedic care delivered with compassion, innovation, and integrity.

With five convenient locations—Lancaster, Willow Street, Manheim (at the Spooky Nook Sports Complex), Lebanon, and Ephrata—OAL offers a dynamic and patient-centered work environment. We’re proud to be consistently recognized for our cutting-edge technology, advanced procedures, and warm, professional staff. Our team includes not only leading orthopedic physicians and surgeons, but also dedicated professionals across clinical and administrative roles who make exceptional care possible every day.

OAL is privately owned by our surgeons and supported by a team of 400+ employees who share a commitment to excellence. At our Lancaster and Lebanon campuses, we operate our own outpatient orthopedic surgery center—NPSC—where we perform a wide range of surgeries, including total joint replacements, using the most advanced techniques available.

When you join OAL, you're joining a respected organization where your work makes a difference. Whether you’re clinical, clerical, or somewhere in between, we offer a culture of collaboration, opportunity, and purpose—all in service of helping people live stronger, healthier lives.

Summary/Objective:

The Accounting Specialist is responsible for accurate and timely accounts payable processing, cash receipt reconciliation, account analysis, vendor reconciliation, and support of month-end close activities. This position investigates transaction discrepancies in accordance with established procedures, maintains complete supporting documentation, follows established internal controls, and collaborates with operational and accounting stakeholders to ensure transactions are properly authorized, recorded, and resolved. Unusual or material issues are escalated to management for review and direction.

Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review, code, and enter vendor invoices accurately and within established processing timelines.

• Perform two-way or three-way matching of invoices, purchase orders, and receiving documentation, as applicable.

• Investigate and resolve routine pricing, quantity, receiving, approval, coding, and duplicate-invoice discrepancies in accordance with established procedures; escalate exceptions and material discrepancies to management.

• Verify appropriate authorization, account classification, subsidiary, department, location, and accounting period before posting transactions.

• Prepare proposed payment batches based on invoice due dates, available cash, payment terms, available discounts, disputed balances, and established payment schedules; submit batches for appropriate management review and approval.

• Reconcile vendor statements monthly and resolve missing invoices, unapplied credits, duplicate charges, and aged reconciling items.

• Verify requests to change vendor banking, remittance, or contact information using established fraud-prevention procedures and an approved secondary verification method; refer unresolved or suspicious requests to management.

• Reconcile daily cash receipts to bank activity, NetSuite, and the applicable patient accounting system.

• Reconcile intercompany balances and investigate differences before month-end close.

• Support month-end close by preparing assigned account reconciliations, accrual documentation, AP aging reports, and supporting schedules for management review.

• Review AP aging, accrued receipts, unmatched receipts, open purchase orders, and vendor credits; resolve routine items under established procedures and escalate aged, unusual, or material items to management.

• Independently verify requests to change vendor banking, remittance, or contact information using established fraud-prevention procedures and an approved secondary verification method.

• Assist with inventory counts and reconciliation of count results to accounting records.

• Respond professionally and promptly to vendor and internal inquiries.

• Identify recurring transaction errors, potential control concerns, and workflow inefficiencies and communicate observations and improvement suggestions to management.

• Review and reconcile corporate credit-card activity, employee reimbursements, recurring payments, and other assigned disbursement accounts, ensuring complete documentation and proper account coding.

• Assist with audit requests, tax documentation, and year-end reporting, including vendor documentation and Form 1099 support, as assigned.

• Follow established internal controls for invoice approval, vendor setup and modification, payment processing, supporting documentation, and segregation of duties. Escalate suspected duplicate, fraudulent, unauthorized, or otherwise unusual transactions.

• Coordinate with purchasing, receiving, materials management, accounting, and vendors to resolve aged, accrued receipts, unmatched transactions, missing credits, and other outstanding reconciling items.

• Crosstrain on related accounting functions and provide coverage during absences.

• Other duties as assigned.

Required Qualifications:

• Associate degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and relevant experience.

• At least three years of progressively responsible accounts payable, bookkeeping, general accounting, or closely related financial operations experience.

• Demonstrated experience reconciling accounts and independently researching transaction discrepancies.

• Intermediate proficiency in Microsoft Excel, including sorting and filtering large data sets, lookup and conditional-sum formulas, pivot tables, data validation, and identification of duplicate or incomplete records.

• Experience using an ERP or accounting information system.

• Ability to maintain a high degree of accuracy while managing deadlines and transaction volume.

Preferred Qualifications:

• Five or more years of accounts payable or accounting experience.

• Experience with NetSuite.

• Experience with purchase-order and inventory systems.

• Experience in healthcare, a multisite organization, or an environment with multiple entities or subsidiaries.

• Experience supporting month-end close, audit requests, accruals, 1099 reporting, and account reconciliations.

Our Commitment to Inclusivity

At OAL and its affiliated organizations, we are dedicated to fostering an inclusive workplace environment. Discrimination against qualified individuals based on protected veteran status, disability, race, color, religion, sex, national origin, sexual orientation/gender identity, or any other legally protected category is strictly prohibited by applicable federal, state, or local laws. We actively engage in affirmative action initiatives to recruit, hire, and promote individuals without regard to race, color, religion, sex, national origin, sexual orientation/gender identity, protected veteran status, or disability.

Equal Employment Opportunity (EEO) Compliance:

We are committed to ensuring accessibility for all users on our website. If you encounter any accessibility issues or require assistance with the application process, please contact our Human Resources department at [email protected].