Accounting Office Assistant

Join NE Property Management as an Accounting Office Assistant and become an important part of our team by supporting daily office operations while providing administrative and accounting support. This position is ideal for a highly organized, detail-oriented professional who enjoys working with people, managing multiple priorities, and keeping an office running smoothly.

What You'll Gain (Benefits of the Role)

• Professional Growth: Develop valuable experience in accounting, property management, and business operations.
• Variety in Your Day: Enjoy a mix of front-office, administrative, customer service, and accounting responsibilities.
• Team Collaboration: Work closely with accounting, property management, vendors, contractors, and internal teams.
• Industry Experience: Build valuable experience within a growing property management organization.
• Career Development: Gain exposure to multiple areas of the business and opportunities to expand your skills.
• Meaningful Impact: Help ensure the office operates efficiently while providing excellent service to residents and team members.

What Success Looks Like (Qualifications)

• Professional Communication: Excellent verbal, written, telephone, and interpersonal communication skills.
• Customer Service: Strong listening and customer service skills with a professional and welcoming demeanor.
• Organization: Highly organized and detail-oriented with the ability to manage multiple priorities and meet deadlines.
• AP/AR Experience: Previous experience with accounts payable (AP) and accounts receivable (AR) is required.
• Accounting Software: Familiarity with accounting or property management software, such as Yardi, QuickBooks, or similar platforms.
• Technology Skills: Proficiency with Microsoft Office, particularly Word and Excel.
• Numerical Skills: Ability to work with numerical data, perform calculations, process payments, and maintain accuracy.
• Problem Solving: Strong problem-solving skills with the ability to prioritize tasks and resolve issues effectively.
• Confidentiality: Ability to handle sensitive financial, resident, and employee information with discretion.
• Education: High School diploma or equivalent required.  Relevant certifications (e.g., National Apartment Leasing Professional – NALP) are preferred but not required.

What the Job Looks Like (What You'll Do)

• Front Office: Answer and direct phone calls promptly, greet visitors, respond to emails, and provide a professional first impression.
• Administrative Support: Schedule appointments, manage calendars, coordinate meetings, prepare meeting materials, and provide general administrative support.
• Office Operations: Maintain office supplies and equipment, organize the supply room, receive and distribute mail and deliveries, and maintain a clean, organized office.
• Records & Files: Set up new property files and maintain accurate filing systems, records, and documentation.
• Accounting Support: Assist with accounts payable, accounts receivable, invoice processing, payment processing, data entry, and financial transactions.
• Financial Records: Assist with bank reconciliations and maintain accurate financial records.
• Resident & Vendor Support: Respond to resident accounting inquiries and coordinate with vendors and contractors as needed.
• Reporting & Team Support: Prepare reports and provide additional accounting and administrative support to various departments as needed.

NE Property Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, NE Property Management complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

No Third-Party Inquiries Please

This company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employees/owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).