The Role
Rapid Industries is seeking a detail-oriented and highly organized Accounting & HR Administrator to support the Accounting department and perform human resources functions in a collaborative, fast-paced environment. This role is responsible for assisting accounting operations including payroll, AP, AR, and reconciliations – while also assisting with HR administration such as recruiting support, compliance, employee relations, and other key HR functions.
Key Responsibilities:
Accounting Support:
Key Responsibilities:
Accounting Support:
- Assist the Accounting team with preparing/providing accurate financial reports.
- Assist with accounts payable and accounts receivable.
- Maintain, monitor, and reconcile all benefit accounts to ensure correct payroll vs. billing.
- Research and resolve any discrepancies in benefit accounts and follow up with accounting team and broker as necessary.
- Assist with the timely filing of monthly, quarterly, and annual payroll tax filings.
- Process weekly payroll for multiple entities through our HRIS.
- Monitor payroll for accuracy, fringe benefits, and compliance.
- Maintain employee time records in the timekeeping system.
- Report and pay monthly union benefit payments in a timely manner.
- Update pay and fringe benefit rates at yearly renewal.
- Audit deductions to match Employee Navigator for all benefit premiums.
- Resolve any discrepancies with broker.
- Assist with weekly job costing and labor allocations.
- Assist with recruiting, scheduling, and screening applicants while working closely with department hiring managers.
- Perform periodic audits of employee electronic files and records to ensure compliance with federal, state, and local law.
- Maintain the integrity and confidentiality of HR files and records.
- Maintain and develop employee relations strategies including employee engagement events, performance management, disciplinary action, etc..
- Support implementation and documentation of safety program.
- Assist employees with open enrollment and any benefits related tasks, deferring to broker as needed.
- Work closely with union steward on labor relations and disciplinary action.
- Attend career fairs with local universities, high schools, and trade schools to recruit talent in engineering, manufacturing, and other departments.
- Serve as the main point of contact for employee issues, questions, and concerns.
- Investigate and resolve employee issues and grievances in an impartial, efficient manner.
- Excellent verbal and written communication skills.
- Ability to manager sensitive and confidential situations with professionalism.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Excel, Word, PowerPoint, and Outlook.
- Proficient with payroll management, HRIS, and similar computer applications.
- Familiarity with Paychex Flex is a plus.
- 2+ years of experience with Accounting and payroll.
- Prior HR/Administrative Assistant experience preferred.
- Experience in manufacturing industry preferred.
- Applicants with union experience are a priority.
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The Company
What We Do
INDUSTRIAL BELTING & TRANSMISSION, INC. is an industrial automation company based out of 4061 MCCOLLUM COURT, LOUISVILLE, Kentucky, United States.
