Accounting Generalist

POSITION: Accounting Generalist
DEPARTMENT: Fiscal
REPORTS TO: Senior Accounting Manager
LOCATION: 2920 International Blvd. 2nd Floor, Oakland, CA 94601
WORK HOURS: Full-time, 40 hours per week, 100% FTE
STATUS: Non-Union, Non-Exempt

POSITION SUMMARY
The Accountant - A/P reports to the Senior Accounting Manager and is responsible for full cycle processing of Accounts Payable transactions and payments. This is a key position in the separation of duties and internal control and compliance goals of the agency.
The Accountant - A/P may assist the accounting and administrative support to the Accounting Department, performing functions supporting Accounts Receivable, Payroll, Grants and Contracts, and General ledger. This position ensures the Accounting Department day to day administrative operations run smoothly.
The Native American Health Center is an accredited institution and adheres to the standards of excellence set forth by the Accreditation Association of Ambulatory Health Care (AAAHC) and the Commission of Dental Accreditation (CODA).
DUTIES AND RESPONSIBILITIES
1. Review and verify all invoices in Microix payment batches for accuracy, including vendor details, invoice number, amount, discounts, payment type, and address or bank information; resolve discrepancies prior to payment release.
2. Track and collect credit card purchase receipts and match to monthly invoice. Enter into Microix as needed.
3. Code and enter invoices and check requests using Chart of Accounts information to correctly detail month's activity.
4. Monitor and resolve invoices that have not been paid and ensure credits are taken or refund is received for any negative balances due.
5. Prioritize all coded items for timely entry, process check runs through Abila/MIP
6. Complete basic vendor reconciliation on regular, monthly basis.
7. Process disbursements to vendors via check, ACH, or wire.
8. Address inquiries related to Accounts Payable expenses and ensure timely, professional responses to vendors and internal staff.
9. Obtain vendor information on an as-needed basis for 1099 report purposes. Complete and email Payment Authorization forms.
10. Assist with month-end closing tasks by preparing AP-related reports, reconciliations, and accruals.
11. Maintain electronic vendor files to ensure accurate, up-to-date records and compliance with organizational policies.
12. Support process improvement initiatives for Accounts Payable workflows to increase efficiency and accuracy.
13. Assist with expense report processing and ensure compliance with organizational policies.
14. Maintain W9 information and match with the 1099-Misc data. Under the supervision of the Sr. Accounting Manager, process the filing of 1099- Misc. at the year end.
15. Provide and support, under the supervision of the Controller for annual audit schedules and for various funding source site visits.
16. Ensure that various administrative tasks are completed in an effective and efficient manner, including scanning, copying, maintaining both electronic and hard copy as needed, reviewing and sorting accounting mail, coordinating outgoing mail.
17. Work collaboratively with a team of administrative staff, supporting the efforts and needs of other departments, aiding as assigned and in a team-oriented approach.
18. Maintain the appearance and general organization of the office area.
19. Assist with maintaining office equipment, (telephones, copiers, faxes, etc.) and respective service contracts. Liaise with all vendors, maintaining the vendor list, and scheduling vendors for services, as needed and approved by Co-Controller.
20. Assist with organizing meetings and arranging conference space.
21. Participate in planning and organizing special events.

General Duties
1. Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
2. At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community.
3. Member Care: Demonstrate understanding and apply working knowledge of safety policies and ensuring safe member practices.
4. Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
5. Must maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches.
6. Safety: Responsible for ensuring that all duties, responsibilities and operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves.
7. Work extremely well under pressure, meet multiple and often competing deadlines.
8. Other duties as assigned by Supervisor.
 

MINIMUM QUALIFICATIONS
1. Associates degree in accounting or related from accredited college or university.
2. Two years of accounting, business or office experience or any combination of education and experience.
3. Must be able to pass both Accounting and Computer proficiency tests.
4. Proficient in Microsoft Office (Excel, Word), email, and internet navigation; strong computer skills required.
5. Exhibit sound independent judgment and to analyze and resolve problems.
6. Demonstrate ability to effectively manage time, interpersonal relationships, resources and information.
7. Ability to communicate in a clear, concise and effective manner verbally and orally.
8. Strong planning and organization skills with high attention to detail.

PREFERRED QUALIFICATIONS
9. Bachelor's degree in accounting or related fields from accredited college or university.
10. Experience with Accounting Software Abila/MIP Systems and Microix
11. Experience with web-based time and attendance and staff training and development system.
12. Completes written notes and other formal communications skillfully and professionally.
13. Planning/organizing-prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
14. Manages competing demands and is able to deal with frequent change, delays or unexpected events.

Note to Applicants:
Please be advised a post job offer, pre-employment Physical and TB test are required as a condition of employment. Additionally, you may be asked to get a Department of Justice Fingerprinting clearance as a contingency for an offer of employment. Criminal clearances are obtained to protect the welfare and safety of clients receiving services at NAHC.

EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian Preference, all candidates will receive equal consideration without regard to race, color, gender, religion, national origin or other non-merit factors. 

Age Discrimination in Employment Act (ADEA): Native American Health Center abides by the mandates of the ADEA (protecting individuals 40 years and older) and considers age a non-merit factor in all employment decisions and considerations.

Americans with Disabilities Act (ADA): Native American Health Center abides by the mandates of the ADA and considers disability a non-merit factor in all employment decisions and considerations. Furthermore, NAHC will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities.