Accounting Coordinator

Hotel Accounting Coordinator

Position Summary

The Hotel Accounting Coordinator is responsible for supporting the hotel's financial operations by ensuring accurate accounting records, timely processing of invoices and payments, daily revenue reconciliation, and compliance with company policies and accounting standards. This position works closely with hotel management, department heads, vendors, and the corporate accounting team to maintain financial accuracy and support monthly financial reporting.

Essential Duties and Responsibilities

• Process accounts payable invoices and ensure proper coding, approvals, and timely payment.
• Assist with accounts receivable, including billing, collections, and account reconciliation.
• Perform daily revenue audits and reconcile hotel operating systems to the general ledger.
• Prepare and maintain daily deposits and cash reconciliations.
• Reconcile bank accounts, credit card transactions, and other balance sheet accounts.
• Review and verify payroll information for accuracy before submission.
• Maintain organized financial records and supporting documentation.
• Assist with month-end closing procedures, journal entries, and account reconciliations.
• Prepare financial reports and schedules as requested by hotel management or corporate accounting.
• Monitor expenses and assist department managers with budget tracking.
• Ensure proper accounting for hotel revenues, including rooms, food and beverage, and other operating departments.
• Research and resolve accounting discrepancies and vendor inquiries.
• Coordinate with vendors regarding invoices, payment status, and account issues.
• Maintain fixed asset and inventory records as assigned.
• Assist with internal and external audits.
• Assist General Manager with semi-monthly payroll. 
• Ensure compliance with company accounting policies, brand standards, and applicable laws and regulations.
• Support hotel leadership with administrative and financial projects as needed.
• Perform other duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of accounting, bookkeeping, or hotel accounting experience preferred.
• Experience in the hospitality industry is strongly preferred.
• Knowledge of general accounting principles and financial reporting.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with hotel property management systems (PMS), accounting software, and payroll systems is preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• High level of accuracy, attention to detail, and confidentiality.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to move throughout the hotel property as needed.

Work Environment

This position operates primarily in an office environment within the hotel and requires regular interaction with hotel staff, management, vendors, and corporate personnel. Standard business hours are expected; however, occasional overtime may be required during month-end, year-end, audits, or special projects.

Key Competencies

• Financial Accuracy
• Organization and Time Management
• Attention to Detail
• Confidentiality
• Customer Service
• Communication
• Teamwork
• Problem Solving
• Integrity
• Adaptability

IMPORTANT NOTE: Essential functions of this job are described under the headings above. The job requirements and features are subject to change from time to time due to the then-current needs and requirements of the Company and/or the hotels.