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The Role
The Accounting Coordinator performs general accounting, grant accounting, financial reporting, reconciliations, and audit preparation. Responsibilities include monitoring federal and state grant compliance, reviewing subrecipient budgets and invoices, preparing journal entries and budget-to-actual reports, maintaining financial records, and supporting month-end and year-end close processes. The role collaborates with finance and program teams, responds to member inquiries, and travels as needed for meetings, trainings, and site visits.
Summary Generated by Built In
Association’s Mission:
California Primary Care Association's (CPCA's) mission is to lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.
Purpose of Position:
The Accounting Coordinator will assist the team in managing daily, monthly, and annual deadlines, and a multitude of accounting activities including general ledger maintenance, grant reporting, financial reporting, and year-end audit preparation. This position will perform general accounting and administrative functions related to local, state, and federal grants, with a high focus on subrecipient grant monitoring. Position will also perform professional accounting activities for specialized, complex and/or functional areas requiring knowledge and application of accounting principles, practices, and techniques in accordance with GAAP.
Primary Responsibilities:
Additional Responsibilities:
Skills and Abilities:
Education and Experience:
Compensation: $73,853 - $78,197
Why You’ll Love Working Here:
Association Expectation:
Due to network security and hybrid work this position requires the employee to have a cell phone with a data plan and home internet service, both are reimbursed at a set rate each month. All hires are required to maintain residence in California. This is a hybrid position with employees coming into the office in downtown Sacramento.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
Equal Opportunity Employment:
CPCA’s workforce strives to represent California’s population, while also meeting the highest standards and qualifications of our industry.
California Primary Care Association's (CPCA's) mission is to lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.
Purpose of Position:
The Accounting Coordinator will assist the team in managing daily, monthly, and annual deadlines, and a multitude of accounting activities including general ledger maintenance, grant reporting, financial reporting, and year-end audit preparation. This position will perform general accounting and administrative functions related to local, state, and federal grants, with a high focus on subrecipient grant monitoring. Position will also perform professional accounting activities for specialized, complex and/or functional areas requiring knowledge and application of accounting principles, practices, and techniques in accordance with GAAP.
Primary Responsibilities:
- Review and approve subrecipient grant budgets, invoices, and financial reports.
- Assist with compiling and analyzing financial data to prepare journal entries for general ledger accounts.
- Maintain accurate and up-to-date financial records.
- Prepare monthly inception-to-date reports for reviewing budget-to-actual reports by grant and generating forecasts by grant.
- Maintains up to date information on compliance for federal grant funding.
- Monitor and track grant funding, ensuring compliance with federal and state funding.
- Prepare financial reporting to funder for federal grants.
- Collaborate with program managers and finance teams to ensure proper grant allocations and spending for federal grant funding.
- Maintain grant documentation and support audit requests related to grant funding.
- Complete monthly bank reconciliations for all deposit accounts.
- Support internal and external audits by preparing financial documentation and reports.
- Assist with month-end and year-end closing processes, ensuring financial accuracy.
- Work closely with finance and grants management to improve financial tracking and reporting.
- Provide support to staff regarding financial and grant-related policies and procedures.
- Build and maintain positive relations with customers and staff.
Additional Responsibilities:
- Support the Association’s Strategic Plan deliverables.
- Respond promptly and thoroughly to member inquires.
- High levels of interaction with association members, vendors, and strategic partners.
- Travel for national and regional meetings, trainings, and site visits by air and ground transportation, as required.
- Report regularly to supervisor.
- Other duties as assigned.
Skills and Abilities:
- Solid time management, problem solving and organizational skills.
- Highly organized, detail-oriented, ability to multi-task and prioritize workload.
- Strong interpersonal and professional ability when engaging with customers, partners, and staff.
- Excellent written and verbal communication skills.
- Strong proficiency with Microsoft Office and web-based software and applications.
- Manages projects, plans strategically, and adapts to frequent change in a fast-paced environment.
- Maintain a helpful attitude and collaborate with multi-departmental teams.
Education and Experience:
- Bachelor’s degree in accounting or finance required. Relevant experience may be considered in lieu of degree requirement.
- Minimum two years of accounting experience required.
- Experience with HRSA or other federal grant programs is highly desirable.
- Experience with community health centers, member-driven associations or non-profit organizations is also preferred
Compensation: $73,853 - $78,197
Why You’ll Love Working Here:
- Hybrid work schedule (2 days in the office weekly, with an additional in-office day once per month)
- 100% employer-paid medical, dental, vision, life, and AD&D insurance
- 5% employer retirement contribution
- Generous paid time off: 15 vacation days, 12 sick days, 2 floating holidays, plus 18 paid holidays (including a December 24th - January 1st Winter Break)
- Monthly stipends: $50 for cell phone and $50 for internet
- Parking benefits
- Employee Assistance Program (EAP) and voluntary benefits, including pet insurance, Aflac, and FSA options
Association Expectation:
Due to network security and hybrid work this position requires the employee to have a cell phone with a data plan and home internet service, both are reimbursed at a set rate each month. All hires are required to maintain residence in California. This is a hybrid position with employees coming into the office in downtown Sacramento.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Hearing and speaking to exchange information
- Operating a computer and other office productivity equipment
- Seeing to read a variety of materials
- Bending at the waist, kneeling, or crouching
- Sitting or standing for extended periods of time
- Lifting objects up to 30 pounds
- Close vision and ability to adjust focus
Work Environment:
- Noise level is generally moderate, but at times can be noisy
- Meetings conducted in a Zoom or office setting
- Indoor varying temperature
- Employee must have available transportation and be able to commute into office
Equal Opportunity Employment:
CPCA’s workforce strives to represent California’s population, while also meeting the highest standards and qualifications of our industry.
Skills Required
- Bachelor's degree in accounting or finance, or relevant experience in lieu of the degree
- Minimum two years of accounting experience
- Experience with HRSA or other federal grant programs
- Experience with community health centers, member-driven associations, or nonprofit organizations
- Proficiency with Microsoft Office and web-based software applications
- Strong written and verbal communication, organizational, time management, and problem-solving skills
- Ability to maintain California residency and commute to the Sacramento office
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The Company
What We Do
The California Primary Care Association (CPCA) is the statewide leader and recognized voice representing the interests of California's community health centers and their patients. It represents more than 2,300 not-for-profit Community Health Centers (CHCs) and clinics that provide care for every person and strengthen every community throughout the state, assisting these centers in overcoming barriers to healthcare access.
