Olathe Fleet Solutions Accounting & Billing Specialist
Location: Olathe Ford Lincoln, 1845 E Santa Fe St., Olathe, KS 66062
Job Type: Full-time, On-site
Hours: Monday - Friday, 9 am to 6 pm
We are seeking a detail-oriented and organized Accounting & Billing Specialist to support our accounting and billing operations. This position will work extensively in QuickBooks and Salesforce, utilizing their integration to ensure accurate customer and vendor billing.
This role is part of Olathe Fleet Solutions, a successful commercial vehicle business serving customers nationwide. The ideal candidate will thrive in a fast-paced environment, maintain a high level of accuracy, and play a key role in supporting the company's financial operations.
Responsibilities:
- Work within QuickBooks and Salesforce to maintain accurate financial and customer information.
- Create and process customer invoices based on products, services, and customer assets.
- Process and review vendor billing and invoices for accuracy and proper coding.
- Reconcile accounts between QuickBooks and Salesforce
- Verify customer assets and account information to ensure customers are being invoiced correctly.
- Review billing records and investigate discrepancies or inconsistencies.
- Assist with bank and credit card reconciliations, ensuring transactions are properly recorded and accounted for.
- Maintain accurate financial records and supporting documentation.
- Communicate with internal teams regarding billing questions, discrepancies, and account information.
- Assist with other accounting and administrative duties as needed.
Qualifications:
- Previous experience in accounting, billing, accounts receivable, accounts payable, or bookkeeping.
- Experience using QuickBooks; knowledge of Salesforce is highly preferred.
- Strong attention to detail and accuracy.
- Ability to reconcile accounts and identify discrepancies.
- Comfortable working with financial data and multiple computer systems.
- Strong organizational and time-management skills.
- Ability to work independently while also collaborating with a team.
- Good communication and problem-solving skills.
Ideal Candidate:
The ideal candidate is someone who enjoys working with numbers, is highly detail-oriented, and can move comfortably between QuickBooks and Salesforce while ensuring that customer invoices, vendor bills, and account balances remain accurate.
Benefits:
- Health, Dental, and Vision Insurance
- Company-paid life Insurance
- 401k with Company Match
- Paid Personal Days
- Paid Vacation Days
- Paid Holidays
- Paid Volunteer Day
- New Car Discounts
- RV Discounts for renting and buying
- Discounts on Products and Services
We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.
Skills Required
- Previous experience in accounting, billing, accounts receivable, accounts payable, or bookkeeping
- Experience using QuickBooks
- Knowledge of Salesforce
- Strong attention to detail and accuracy
- Ability to reconcile accounts and identify discrepancies
- Comfort working with financial data and multiple computer systems
- Strong organizational and time-management skills
- Ability to work independently and collaborate with a team
- Good communication and problem-solving skills
What We Do
Olathe Ford Lincoln is the largest Ford dealer in Kansas, established in 1973. Known for honesty and integrity, the dealership excels in Ford and Lincoln sales and service. They also serve diverse markets including Fleet, Commercial, RV, and Rental, providing high-quality auto parts and accessories to customers in Olathe and the surrounding metropolitan Kansas City area.
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