Olathe Fleet Solutions Accounting & Billing Specialist
Location: Olathe Ford Lincoln, 1845 E Santa Fe St., Olathe, KS 66062
Job Type: Full-time, On-site
Hours: Monday - Friday, 9 am to 6 pm
Who We are Looking For:
We are seeking a detail-oriented and organized Accounting & Billing Specialist to support our accounting and billing operations. This position will work extensively in QuickBooks and Salesforce, utilizing their integration to ensure accurate customer and vendor billing.
This role is part of Olathe Fleet Solutions, a successful commercial vehicle business serving customers nationwide. The ideal candidate thrives in a fast-paced environment, enjoys working with numbers, maintains a high level of accuracy, and plays a key role in supporting the company's financial operations.
Please Note: This is not an entry-level accounting position. Qualified candidates should have prior experience using QuickBooks and a working knowledge of Accounts Payable (AP), Accounts Receivable (AR), invoice adjustments, account reconciliations, and journal entries. The ideal candidate can confidently work between QuickBooks and Salesforce while ensuring customer invoices, vendor bills, and account balances remain accurate.
Responsibilities:
- Process customer invoices and vendor bills using QuickBooks and Salesforce.
- Review, adjust, and reconcile billing records for accuracy.
- Maintain customer, vendor, and financial records.
- Assist with bank and credit card reconciliations.
- Research and resolve billing discrepancies.
- Support daily accounting and administrative functions
Qualifications:
- Previous experience in Accounts Payable (AP), Accounts Receivable (AR), bookkeeping, accounting, or billing required.
- Hands-on experience using QuickBooks is required.
- Experience creating, processing, reviewing, correcting, and adjusting invoices.
- Working knowledge of basic accounting principles, including journal entries and account reconciliations.
- Ability to identify discrepancies, research issues, and make appropriate corrections.
- Experience processing customer invoices, vendor bills, payments, and account transactions.
- Experience reconciling accounts and maintaining accurate financial records.
- Experience with Salesforce is preferred but not required.
- Strong attention to detail, accuracy, organizational, and problem-solving skills.
- Ability to work independently while collaborating effectively with a team.
Benefits:
- Health, Dental, and Vision Insurance
- Company-paid life Insurance
- 401k with Company Match
- No Weekends
- Paid Personal Days
- Paid Vacation Days
- Paid Holidays
- Paid Volunteer Day
- New Car Discounts
- RV Discounts for renting and buying
- Discounts on Products and Services
We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.
Skills Required
- Previous experience in accounting, billing, accounts receivable, accounts payable, or bookkeeping
- Experience using QuickBooks
- Knowledge of Salesforce
- Strong attention to detail and accuracy
- Ability to reconcile accounts and identify discrepancies
- Comfort working with financial data and multiple computer systems
- Strong organizational and time-management skills
- Ability to work independently and collaborate with a team
- Good communication and problem-solving skills
What We Do
Olathe Ford Lincoln is the largest Ford dealer in Kansas, established in 1973. Known for honesty and integrity, the dealership excels in Ford and Lincoln sales and service. They also serve diverse markets including Fleet, Commercial, RV, and Rental, providing high-quality auto parts and accessories to customers in Olathe and the surrounding metropolitan Kansas City area.
