Accounting Associate

Job description dated on: April 2025

Job title: Accounting Associate (Bookkeeper)          Pay range: $45,000 - $55,000

Department / Team: Accounting Team                                                   Reports to: Sheila Welch

Position overview: Our accounting associates play a pivotal role in fulfilling our mission by:

1. Effectively and accurately tracking and managing the financial data of our clients.
2. Communicating and working with our senior staff to deliver on client expectations.
3. Meet deadlines and dues dates for various clients throughout the year so they can make timely decisions related to operating their business.

Here’s what you’ll be doing on a typical day:     

• Categorizing transactions in accounting systems based on standardized rules, or determining which rules need to be applied
• Reviewing accounts for inconsistencies (general ledger, accounts receivable, accounts payable, loans, etc.) and posting adjustments as necessary
• Verifying balance sheet balances for accuracy (fixed assets, receivables, escrows, credit cards, bank accounts, loans, etc.)
• Recording journal entries as necessary
• Prepare client management reports and financial reports for review by a Senior Associate
• Requesting information from clients punctually and with clarity
• Adhering to production requirements such as closing a certain number of books, working with time constraints and meeting client deadlines
• Working with multiple computer programs such as the Microsoft Suite (Word, Excel, Outlook, Teams), CCH Axcess Document, CloudBlue PSA, TValue, Xero, QuickBooks (Online) and Gusto

Preferred technical skills:

• · Standard chart of accounts familiarity: Recognition of the most commonly used general ledger accounts as they relate to small business operations (software expenses, meals and entertainment, rent expense, etc).
• · Categorization: Be able to effectively categorize transactions and create rules based on standardized guidelines to automate processes.
• · Reconciliation: Compare accounts in accounting systems against financial statements provided by the client.
• · Journal entries: Basic understanding of debits and credits and how they apply towards journal entries.
• · Accounting methods knowledge: Understand the difference between cash basis, modified accrual and full accrual accounting.  Have a basic understanding of how transaction timing impacts this and how transactions should be recorded.
• Financial statements:  Understand the difference between each financial statement (balance sheet, income statement and statement of cash flows), how a transaction flows through the financial statements and how a transaction could impact each of these statements.

Required soft skills

We expect the typical soft skills you’d see in a professional services environment, including (but not limited) to:

• Strong interpersonal and communication skills
• Ability to work both independently and in a team environment
• Problem-solving aptitude
• Attention to detail and a high level of accuracy
• Strong time management and organizational skills
• Previous bookkeeping experience would be preferred

Past work experience     

Education: High School Diploma required

Travel: Minimal travel will be required for this position.

Location & schedule  Our team builds trust with each other by openly communicating about work schedules with each other.  Specifics include:

• Hybrid position – Starts after a 60-day probationary period
  • 3 days in the office, with Wednesdays a required day.  Working hours 9AM-5PM.
• 2 days work from home (or the office, if you desire).  Working hours flexible.

Benefits

• Casual work attire
• Paid & sick time bucket – 15 days (years 0 through 5), 20 days (year 6+)
• Every 5 years get 5 extra PTO days to use that year
• Medical, dental & vision insurance
• Long term disability insurance (company paid)
• Life insurance (company paid)
• Paid parking in downtown Orlando
• Reimbursement of costs associated with getting professional licenses & related certificates (CPA, EA, etc.)
• Paid time off to sit for professional licenses & related certificates
• Continuing education for professional licenses & related certificates (CPA, EA, etc.)
• Paid bereavement time off
• Paid jury duty time off
• 10 company holidays:  New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, day after Thanksgiving, Christmas Eve, Christmas Day, day after Christmas, New Year’s Eve.
• Quarterly firm state of the company overview & happy hour
• Weekly lunch n learns