POSITION SUMMARY
Under the Supervision of the Sr. Accounting Manager, the Accounts Payable Associate is responsible for managing and maintaining the company’s accounts payable functions. This position will also prepare month end journal entries and account reconciliation. They will assist with company employee travel arrangements and provide support to the sales order desk when needed.
ESSENTIAL FUNCTIONS
Essential Functions Statement(s)
- Regular attendance is required for the position
- Receive and process invoices and check requests
- Sort and review invoices for proper account charge codes.
- Maintain extensive knowledge of appropriate computerized systems necessary for data entry and retrieval
- Ability to maintain a complex record and filing system of accounts payable vendor files and other financial records including purchase orders and invoices
- Maintain company’s petty cash disbursements
- Reconcile monthly company credit cards and vendor statements
- Respond to questions and make calls regarding billing problems; act as a liaison between departments and vendors
- Assist employee’s travel arrangements
- Assist with month end closing including preparing journal entries, account reconciliations and analysis
- Assist with year-end audits
- Back up for sales order desk
- Assist with credit applications
- Prepare year end Form 1099
- Assist with periodic physical inventory as needed
- Establish and maintain positive relationships with vendors and team members
- Maintain work area in a neat, orderly and sanitary manner
- Provide ongoing feedback to other departments and management
- Correctly and promptly follow specified company procedures required for the appropriate handling of all Emergency Responses and Safety practices
Other Functions:
Performs other related duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
- Communication, Written – Ability to communicate in writing clearly and concisely.
- Organized – Being organized or following a systematic method of performing a task.
- Communication, Oral – Ability to communicate effectively with others using the spoken word.
- Responsible – Ability to be held accountable or answerable for one’s conduct.
- Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
- Accountability – Ability to accept responsibility and account for his/her actions.
- Reliability – The trait of being dependable and trustworthy.
- Friendly – Ability to exhibit a cheerful demeanor toward others.
- Customer Oriented – Ability to take care of the customer’s needs while following company procedures.
Mental Demands:
- Ability to work under stressful conditions
- Able to interact with others with courtesy and tact
- Ability to manage and prioritize multiple projects in an organized and efficient manner
- Ability to respond to crisis situations in a calm and effective manner
- Ability to complete projects on schedule
Communication Demands:
The position requires talking to co-workers, customers, vendors; requires written communications to and from co-workers, customers and vendors, talking on the telephone; requires responding to written or verbal requests of co-workers, customers and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other work-sites; Ability to communicate via the latest technologies required for the position.
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
SKILLS & ABILITIES
Experience: 2+ years of Accounts Payable experience and basic accounting knowledge/background
Education: High School diploma or equivalent.
Computer Skills: To perform this job successfully, an individual should have basic knowledge of Microsoft
Office applications. 10 key by touch.
Language: Well-developed verbal and written English communication skills.
PHYSICAL DEMANDS
The physical demands described her are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 – 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands Lift/Carry
Stand O 10 lbs or less O
Walk O 11-20 lbs O
Sit F 21-50 lbs N
Manually Manipulate O 51-100 lbs N
Reach Outward O Over 100 lbs N
Reach Above Shoulder N
Climb N Push/Pull
Crawl N 12 lbs or less O
Squat or Kneel N 13-25 lbs O
Bend N 26-40 lbs N
Grasp O 41-100 lbs N
Speak F
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is in an office located in a warehouse with moderate noise from the production area where coffee is roasted, packaged and stored.
Skills Required
- At least 2 years of accounts payable experience
- Basic accounting knowledge or background
- High school diploma or equivalent
- Basic knowledge of Microsoft Office applications
- 10-key touch typing
- Well-developed verbal and written English communication skills
- Ability to communicate effectively with coworkers, customers, and vendors
- Ability to organize and prioritize multiple projects
- Ability to lift or move up to 25 pounds
What We Do
Hawaii Coffee Company is a Honolulu-based coffee and tea producer and roaster, with brands including LION Coffee, Royal Kona Coffee, Hawaiian Isles Coffee Roasters, and Hawaiian Islands Tea Company. It blends and freshly roasts Arabica beans sourced from around the world, producing rich, smooth coffees and tropical teas. The company is a leading packaged-coffee roaster in the State of Hawaii.
