Accounting & AP Specialist

Description
Accounting & AP Specialist
About TEI
TEI is a highly technical company, known for making highly complex, machined castings for a wide range of industries including automotive, aerospace, and space exploration. We make prototypes and low volume production castings and work on advanced confidential products, this enables large companies to make faster strides in electrification, fuel cells, and giant giga cast vehicle structures. TEI has won the AFS Casting of the Year award twice, most recently for the design and manufacture of the rear rail for the new Cadillac CELESTIQ EV.
On-Site: This position requires an employee to be on-site on a full-time basis.
The Role
The Accounting & AP Specialist manages accounts payable and the timely / accurate processing of invoices, vendor payments, and expense tracking while ensuring compliance with internal controls and financial policies. Additionally, this position will provide back-up and support for billing, forecasting, time-tracking, job-cost reporting, month-end reporting, account reconciliations, ad hoc audits, and other financial duties as assigned.
Key Responsibilities

• Conduct a proper three-way match, ensuring that the pricing and quantities listed on each supplier invoice match the price and quantities on the receiving documents and purchase order.
• Maintain records of all unmatched supplier invoices for which related purchasing or receiving documentation has not yet been received and investigate missing documents.
• Make sure all AP entries are fully posted and reconcile supplier credits to returned goods documentation.
• Update TEI's AP forecast Bill Tracker report to identify what supplier invoices need to be paid and which ones need to be accrued at month end.
• Process vendor set-up forms for new vendors as needed, ensuring that TEI's accounting system accurately captures vendor contact information, payment information, and W9 documentation.
• Run weekly AP check/ACH payment process, issuing payment, and ensuring proper signature authority.
• Update TEI's accounting system by entering time entries into the time tracking system and tying out to system totals.
• Process expense reports as needed, ensuring proper authorization and support documentation; process credit card payments, validating credit card and purchasing charges.
• Support the month-end process with AP related month end tasks; pull required AP audit records as needed to support audits as needed.
• Reconcile vendor statements to TEI vendor accounts and resolve discrepancies, following up on missing invoices, lost payments, PO and invoice errors/discrepancies.
• Answering phones, filing, update organizational chart as needed, update phone listing as needed and do other general office tasks as needed in a small to mid-sized company.

Qualifications

• 3+ years of experience with an understanding of the account's payables process.
• Intermediate experience with Microsoft Excel, Word, PowerPoint, SharePoint, MS Teams, and Outlook.
• Understanding of Sage Accounting Software is a plus but not required.
• Must be able to multi-task, stay organized, and collaborate with diverse functions and personalities.
• Expertise in data entry along with general math skills.
• Requires a high degree of accuracy and strong communication skills.

About GM
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Why Join Us
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We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.
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