Accounting Analyst II

SUMMARY

The Accounting Analyst II independently manages complex accounts payable and accounts receivable transactions, resolves discrepancies through cross-functional coordination, and exercises sound judgment in sales tax determinations and collections activity. This role balances transaction execution with analytical review, process ownership, internal control compliance, and audit-ready documentation.

ESSENTIAL FUNCTIONS

• Analyze and resolve invoice discrepancies, including unit cost variances and quantity mismatches between invoices, purchase orders, and receivers
• Independently research accounts payable exception reports, including received-not-invoiced activity
• Coordinate with Purchasing, Receiving, vendors, Sales, and Management to resolve transaction, billing, and collection issues
• Execute weekly accounts payable payment runs, including ACH, wire, and check payments
• Apply customer payments accurately, including discounts, credits, and debits
• Monitor past-due balances, perform collection follow-ups, and support resolution of customer billing disputes
• Perform full credit card and expense reconciliation using Fyle, Sage, or similar systems
• Analyze sales tax charged through Avalara or similar systems, determine exemption status, and process refunds when appropriate
• Maintain audit-ready exemption, reconciliation, payment, and transaction documentation
• Identify recurring transaction issues and recommend process improvements
• Perform other duties as assigned

KNOWLEDGE 

• Accounts payable, accounts receivable, collections, and expense reconciliation practices
• Invoice matching, purchase order review, receiver documentation, and discrepancy resolution
• Sales tax review, exemption documentation, refund processing, and audit support practices
• Accounting systems such as Sage, Fyle, Avalara, QuickBooks, Made2Manage, or similar business systems
• Microsoft Excel reconciliations, spreadsheets, and standard Microsoft Office applications
• Internal controls, confidentiality standards, and company policies and procedures

COMPETENCIES

• Integrity and confidentiality
• Strong analytical judgment and independent decision-making
• Accuracy, attention to detail, and reconciliation discipline
• Effective verbal and written communication
• Organization, time management, and follow-through
• Problem solving and cross-functional collaboration
• Ability to manage multiple priorities and meet deadlines
• Professionalism in customer, vendor, employee, and department communications

EXPERIENCE AND EDUCATION

• High school diploma or equivalent required
• Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred
• Experience with Sage, Fyle, Avalara, QuickBooks, Made2Manage, or similar accounting and ERP systems preferred
• Strong Microsoft Excel reconciliation skills required
• Demonstrated ability to analyze discrepancies, exercise judgment, and work independently
• Ability to perform basic math calculations and review financial, customer, vendor, invoice, and transaction data accurately
• Proficiency with Microsoft Office products, keyboarding, and standard business software applications

WORKING CONDITIONS

• Work is performed primarily in a normal office environment
• Ability to sit and/or stand for 7 to 9 hours per day
• Frequent computer use, typing, and repetitive hand motion may be required for extended periods
• Ability to communicate clearly and professionally with employees, vendors, customers, and other departments
• Ability to understand and follow verbal and written instructions
• Ability to work independently or in a team environment as required

WORK AUTHORIZATION/SECURITY CLEARANCE

• Must be legally authorized to work in the United States
• If a security clearance is required:
  • Candidate must be able to obtain and maintain applicable security clearance requirements
  • Successful candidates must be able to obtain required Program Access approval, if applicable