Hotwire Asia Pacific is a technology-focused consultancy with over two decades of expertise in driving impactful actions for clients worldwide. We specialize in crafting compelling stories for global B2B enterprise technology, cloud, and regional telecom businesses, leveraging our skills in demand generation, lead nurturing, and customer retention. Our client portfolio includes renowned names such as AWS, Google Cloud, Oracle, and Telekom Malaysia. At Hotwire, our goal is to deliver exceptional consultancy experiences for both our clients and our team members. We are dedicated to fostering marketing ROI through strategic branding, communications, and digital marketing campaigns.
Job DescriptionAs an Accountant within our APAC based Finance Center of Excellence, you will support the global finance operations and specifically the HWUS Finance team by managing Procure-to-Pay workflows, credit card reconciliation, cashbook and bank reconciliations, and maintaining supplier relationships. You will ensure accuracy, compliance, and timely processing while collaborating closely with US stakeholders.
Responsibilities include, but are not limited to:
Procure-to-Pay (P2P) – AP Workflow & Approvals
- Set up vendors in Paprika & in the bank portal for payment processing
- Receive vendor invoices, validate OCR fields, ensure correct tagging.
- PO Matching & Exception / Query Management: Perform 2-/3-way match, resolve mismatches.
- Obtain written approvals for OPEX & Non-PO Spend
- Respond to vendor inquiries professionally and within a timely manner.
- Prepare payment runs, generate/upload bank files, send remittance.
- Partner with US finance team on inbox triage and SLA turnaround.
Corporate Cards & Employee Expenses
- Ensure receipts and approvals are collected
- Support the reconciliation and posting of corporate credit card claims
- Review employee expenses to ensure compliance with policy including IRS required receipts. Communicate as needed with Employees to reissue should corrections be necessary
Collections
- Support Collections process by following up on past due invoices and escalating issues appropriately when necessary
Cashbook & Bank Reconciliations
- Maintain daily cashbook entries.
- Perform daily bank reconciliations and clear open items.
- Assist Finance Director with Working Capital reports as needed
Controls & Compliance
- Maintain audit-ready documentation and follow segregation of duties.
- Support internal/external audits with evidence packs.
- Assist US Finance team with fulfilling revenue and purchasing sample pull requests during three annual audit sessions (Half Year (Dec), Interim (May), Full Year (July))
Stakeholder Communication
- Provide daily handover notes to US team and join scheduled stand-ups.
- Maintain process maps and run-books for continuity
You’ll Bring:
- 3 years+ experience in accounts payable, credit card reconciliations and supplier management within a shared services environment with a shared inbox. Experience in audit, billing and general accounting a strong plus
- Working knowledge of job structures and Job vs GL accounting required
- Agency or Professional service industry experience preferred. Audit firm experience a plus
- Experience with Paprika or a similar accounting system is desirable
- MS Excel (intermediate) and MS Word experience are essential
- Excellent written and spoken English for US stakeholder interactions.
- Proactive, solution-oriented mindset with ability to meet strict deadlines.
- US AP experience preferred
Skills Required
- 3+ years of experience in accounts payable, credit card reconciliations, and supplier management within a shared services environment
- Experience with a shared inbox
- Working knowledge of job structures and Job versus GL accounting
- Intermediate Microsoft Excel experience
- Microsoft Word experience
- Excellent written and spoken English
- Ability to meet strict deadlines
- Experience with Paprika or a similar accounting system
- Experience in an agency or professional services industry
- Audit firm experience
- Experience in audit, billing, and general accounting
- US accounts payable experience
What We Do
We are a a global group of marketing and technology agencies. We operate in the high-growth industries of Technology, Healthcare and Consumer and utilise innovative and independent thinking to deliver impactful, strategic business solutions for our clients. Our specialist agencies provide progressive, award-winning, and integrated marketing services for global brands. We attract world-class specialists, each with the capabilities and mindset to solve important problems for high-growth clients around the world. We are Enero. Free Thinkers United.
