Account Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Pay: $80000 - $95600 / year + 7.5% annual target bonus

Location: 1 Penn Plaza | Cisco office

Account Coordinator - JLL

What this job involves:

The Account Coordinator provides administrative and project coordination support to the account executive team. This role helps ensure efficient day-to-day operations, organized communication, and timely completion of deliverables. Responsibilities include supporting scheduling, managing travel and expenses, preparing materials, coordinating meetings and events, and assisting with client and vendor interactions.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities. This position requires professionalism, discretion when handling confidential information, and a hospitality-driven, service-oriented approach when supporting executives, clients, and internal stakeholders.

What your day-to-day will look like:

Executive Support:

• Provide wide-ranging administrative support to senior-level executives globally

• Schedule and manage complex calendars, appointments, and travel arrangements across different time zones

• Prepare briefing materials and background information for executive meetings with key clients and stakeholders 

• Prepare and submit expense reports on a regular and timely basis; reconcile all credit card charges accurately

• Serve as secretary at executive-level meetings, documenting minutes and action items, and exercising discretion with confidential information

• Perform office duties including shipping, scanning documents, and booking meeting rooms

• Identify opportunities to streamline administrative processes and improve efficiency

Communication & Project Management:

• Act as a project manager for special projects from the ground up, including programming, design, and implementation

• Maintain all project files, including budgets, meeting agendas, process documents, production schedules, and completed work

• Plan and execute strategic leadership team meetings, executive retreats, and client-facing events, including negotiating contracts with vendors

• Prepare and distribute communication pieces such as newsletters, announcements, bulletins, and presentations, including proofreading, stylizing, and ensuring accuracy

• Ensure that all materials present the JLL brand consistently and follow corporate brand standards

Client & Stakeholder Engagement:

• Anticipate and address the needs of stakeholders, providing proactive and responsive service

• Manage account vendors (branded goods, printing services, etc.) and source new vendors as needed

• Establish strong client relations by working with their needs in mind, build trust and respect with client to ensure satisfaction

Required Qualifications

• Minimum 2 years of experience in an administrative support role

• Bachelor’s Degree or equivalent relevant experience required

• Real Estate / Facilities Management or Project Management background preferred

• Advanced Microsoft office product knowledge – SharePoint, Outlook, Word, PowerPoint, Excel, Teams

• Excellent organizational skills

• Demonstrated attention to detail

• Ability to be successful in an ambiguous environment, shift gears comfortably, decide and act without having the total picture, can comfortably handle uncertainty

• Relates well to all people at all levels, demonstrating knowledge and professionalism

• Ability to learn quickly, open to change, and enjoys the challenge of unfamiliar tasks

• Able work independently and with minimal supervision

• Use time effectively and efficiently, can prioritize a broad range of activities and gets more done in less time than others

• Ability to speak and write clearly and concisely

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.