We’re looking for a highly organized, proactive Account Coordinator to join our team. This role is perfect for someone who thrives in a fast-paced, creative environment and has a sharp eye for detail. You’ll play a key role in supporting project coordination, internal communications, production/finishing processes, and client service.
Key ResponsibilitiesProject Administration
- Monitor timelines and send reminders to keep projects on track
- Organize and distribute project kickoff materials
- Proof creative deliverables for accuracy and consistency
- Coordinate with photo team for asset requests
- Support production with file delivery, tracking, and transfers
- Step in to support client communication during team absences
- Send meeting reminders and distribute briefs to internal teams
- Maintain up-to-date brand guidelines and client preference documentation
- Ensure teams are aligned with current project details and updates
- Attend client meetings and take detailed notes
- Organize meeting notes and email threads into internal briefs
- Update client-facing status sheets and trackers
- Schedule client meetings and assist in event planning and gifting
- Create and maintain production schedules for deliverables
- Track project progress using deliverables logs and status sheets
- Request templates and coordinate updates as needed
- Assist in assembling materials for client presentations
- Manage and maintain internal systems
- Help route materials through the finishing process
- Minimum 1 year of equivalent work experience, preferably in entertainment and/or in an administrative support role
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multi-task, prioritize and manage time efficiently to meet deadlines
- A team player with a proactive, solutions-focused attitude
- Keen interest in entertainment and/or marketing
- Opportunity to grow within a collaborative, creative team
- Exposure to high-profile clients and multifaceted campaigns
- Fast-paced environment with hands-on learning
- Compensation starting at $23-$27/hour
To apply, please submit your resume and a brief cover letter explaining your interest in the role.
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What We Do
Concept Arts was officially founded in Los Angeles in 1980, eight years after its beginnings in 1970’s London. From the iconic 1985 Teen Wolf poster and She’s Gotta Have It in 1986, to genre-defining key art for The Matrix in 1999, to the groundbreaking 2021 digital campaign for Wandavision, we’ve been a part of some of pop culture history’s most indelible moments. Our agency has grown up alongside the entertainment industry for half a century, and taken part in the evolution of creative advertising since before the Internet. Even as we’ve expanded into the digital space with award-winning social campaigns and 360 executions, we’ve never forgotten our roots. Institutional memory and long-term growth have proved what we always believed: fulfilled people produce quality work. Concept Arts offers every employee multiple avenues for career growth and empowerment within our company. From dedicated culture forums, to mentorship programs, and more, we strive to give each individual the resources they need, and the opportunity to explore their potential.
