Academic Coordinator - Pre-Clinical

Job Title:

Department:

FLSA:

Location:

‌

JOB SUMMARY:
 

The academic coordinator performs a variety of administrative activities to support instructional content planning and delivery. In general, this role provides administrative support to academic course directors by assisting with the maintenance of course materials, coordination of instructional delivery, and completion of academic reporting activities.  Primary responsibilities include, but are not limited to, arranging course logistics,  compiling course materials; and providing academic support to students.  This role may also collaborate with other departments, such as student affairs, to identify and resolve issues related to students' academic progress.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
 

The successful incumbent will perform the following duties, with or without reasonable accommodations:

• Assist team members with collecting or compiling information to complete administration-level functions, such as planning, budgeting and reporting, compliance, and accreditation.

• Maintain current department and academic calendars; distribute to faculty and students, as directed.

• Coordinate or assist with preparing and compiling course schedules and course-related materials, including but not limited to,  syllabi, rosters, exams  and evaluations, rubrics, and physical and electronic materials.

• Coordinate room reservations and schedules for courses, including lab sessions; maintain updated schedule of room and space utilization related to instructional delivery.

• Maintain accurate attendance records for students and faculty.

• Collaborate with team members to schedule meetings; prepare and distribute pre- and post-meeting materials, including physical and digital, to meeting attendees.

• Enter students’ academic progress into approved systems of record accurately and timely.  Such systems include gradebooks, exam platforms, student information systems, and learning management systems (LMS).

• Assist team members with purchasing, scheduling and administration of COMSAEs for all COMLEX-USA Level 1 exam preparation and remedial courses.

• Assist team members with proctoring any DO exams in lecture halls, classrooms, and laboratory settings.

• Manage and provide administrative support for the coordination and delivery of M1 and M2 courses, including the management of their corresponding Blackboard course sites.

REQUIRED SKILLS AND EXPERIENCE:

• Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.   

• High level of computer proficiency in word processing, spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms. 

• High level of customer service.

• Strong planning and organizational skills.

• Strong written and verbal communication skills.

• Strong collaboration skills.

EDUCATION AND CERTIFICATIONS:

• Bachelor’s degree in business administration or a related field preferred.

PHYSICAL REQUIREMENTS:

• Ability to stand, walk, and sit for prolonged periods.

• Ability to view computer screen(s) for extended periods.

• Manual dexterity and mobility in order to use personal computers and other office equipment. 

Starting Salary: $41,000
This job description is not meant to cover all the tasks, duties, or responsibilities the employee may be required to perform. The listed duties and responsibilities can change at any time, with or without prior notice.

‌

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.