Academic Advisor

Description

The School Counselor/Academic Advisor supports scholar success by providing academic, career, and social-emotional guidance. This role works closely with scholars to ensure they meet graduation requirements, maintain engagement, and are prepared for post-secondary opportunities. The advisor helps scholars understand their academic pathway, track progress, access supports, and stay motivated throughout their high school journey. 

KEY RESPONSIBILITIES 

ACADEMIC ADVISING 

• Conduct credit audits and maintain up-to-date graduation planners 
• Monitor scholar academic progress and update transcripts in QuickBase and EMIS 
• Maintain regular advising check-ins and document interactions 
• Submit, verify, and communicate weekly credit submissions from teaching staff 
• Collaborate with teachers to support classroom success 
• Participate in academic schedule updates in ProgressBook 
• Track re-engagement of scholars and support reenrollment where appropriate 

COLLEGE & CAREER READINESS 

• Guide scholars through post-secondary planning and FAFSA completion 
• Assist with college applications, job training programs, and transcript requests 
• Support OMJ seal completion and industry credential tracking 
• Promote awareness of career pathways and CTE program alignment 
• Coordinate transition activities for 10th graders entering Work Academy 
• Enter community service hours into EMIS as logs are submitted 

SOCIAL-EMOTIONAL SUPPORT 

• Submit scholar referrals to mental health partners as needed 
• Collaborate with partners (e.g., APDS) for in-school support 
• Support overall scholar well-being through proactive outreach and case management 

TESTING SUPPORT & COMPLIANCE 

• Prepare rosters and assist with administration for EOC, ACT, and STAR testing 
• Implement testing prep strategies and monitor scholar readiness 
• Incentivize participation and address testing barriers 
• Complete weekly data verification and support accountability checks 

Requirements

• Valid Ohio School Counseling License (preferred but not required) 
• Bachelor’s degree (preferred but not required) 
• Ability to provide and show proof of insurance and license. Have reliable transportation.   
• Experience in academic advising, youth development, or education-based support 
• Familiarity with Progress Book/EMIS, and QuickBase systems preferred; on-the-job training will be provided 
• Strong interpersonal, organizational, and communication skills 
• Demonstrated ability to work with diverse populations and foster equitable outcomes 
• Ability to manage multiple deadlines and maintain accurate records