Position: Internal Controls Monitoring Officer Position Reports to: Unit Head - Internal Controls Ho of Vacancies: 04
Location:
0605-CITY DISTRICT KARACHI 1285-Gulshan-E-Iqbal,Karachi 0147-P E C H S Karachi 0434-UBL Ameen Boulton Market Karachi
Grade: OG-3, OG-2, OG-1
Job Summary: ICD field visits and monitoring assignments assigned by Unit Heads ICD. Facilitate the district operation managers through onsite branch reviews (as per guidelines), trainings to enforce the compliance standards of Internal Controls Environment across all branches within district. Achieve and maintain a satisfactory level of compliance and control environment across and improved audit ratings of branches.
Job Requirements:
- Visits of area branches, share with Manager Internal Controls for review and arranging approval from Unit Head Internal Controls and execute on-site visits and sub branches. Shares his/ her observations/exceptions tothe branchmanagement i.e. Operations Manager or BranchManager (Where no Operations Manager is available) with a copy to district operation manager.
- Stay updated with bank's internal policies, circulars/ directives, manual & regulatory framework.
- Review implementation of operational processes, SOPs and manuals during on-site visits of area branches.
- Identify operational control gaps, during branch visits, which may affect branch control environment and need to be addressed timely and exercise root cause analysis. Ensure to maintain proper supporting evidences for all highlighted exceptions.
- Identify flagrant/ high risk issues or suspicious activity which needs immediate actions after proper probing and establishing facts and figures and Crash Reporting to Regional/ District Management will be considered. Subsequent follow up is also required till logical end.
- Achieve maximum spot rectification at branch level during Branch visits. Obtain proper, 7 relevant comments from branch against each exception.
- Prepare required reports on given formats accurately and timely.
- Conduct specialized/ offsite reviews of certain products/ areas and other steps may be given to Line Management & Senior Internal Controls Division Offices based on On-site branch visits / exceptions, suggestions/ recommendations.
- Suggest to Senior Internal Controls Division Offices regarding root causes where High Risk/ Fraud & Forgery (in addition to Investigation Report if any) cases are unearthed.
- Suggest District Management, in consultation with Unit Head Internal Controls, to devise•a mechanism to enhance Control Environment Level and to improve Audit Rating for such branches, based on facts.
- Maintain confidentiality at all levels.
- Ensure that a healthy working relationship is maintained between district management & ICMOs.
- Ensure proper/ timely execution of any other job assigned by Unit Head and smooth execution of overall functions.
Experience & Qualification:
- Minimum Bachelor's Degree Preferably Master Degree in Business/ Accounting/ Finance.
- At least 2 to 5 years of banking experience preferably in Branch Banking Operations, Review, and Audit & Compliance.
Skills Required:
- Knowledge of Branch Banking & field visits.
- Strong team player with leadership, interpersonal, problem solving & decision-making skills.
- Excellent verbal and written communication skills in English.
- Clear understanding & knowledge of regulatory procedures, bank's rules & regulations etc.
- Cross-functional knowledge of other banking products, services and processes.
- Should have command on basic system applications (Word, Excel, PowerPoint).
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What We Do
On 7 November 1959, UBL’s first branch at II Chundrigar Road in Karachi was inaugurated and with it launched a culture of service, innovation and financial excellence in Pakistan. A banking company incorporated in Pakistan and engaged in commercial banking and related services, UBL operates one of the largest branch networks in Pakistan, augmented by its industry leading digital banking services which have earned it local and international recognition. Aiming to being the undisputed leader in financial services for our customers as well as the most innovative and fastest growing bank in targeted businesses, UBL is dedicated to its customers, stakeholders, its diverse team and the communities it operates in. VIS Credit Rating Company ltd. (VIS) has reaffirmed the entity ratings of UBL at ‘AAA/A-1+’ (Triple A / A-One Plus). The Bank is listed in Pakistan, with its Global Depository Receipts (GDRs) on the list of the UK Listing Authority and London Stock Exchange Professional Securities Market. It is a subsidiary of Bestway (Holdings) Limited which is incorporated in the United Kingdom. About Bestway Group Bestway Group is a diversified multinational family-owned business and the largest overseas investor in Pakistan. Bestway Group was founded in 1976 by Sir Anwar Pervez OBE HPk, who remains Chairman. Serving over 12 million customers and employing over 28,000 individuals, the Group supports and serves communities through its operations across the UK, Pakistan and the Middle East. UBL is one of the 6 subsidiaries of the Bestway Group which also contains Bestway Wholesale, Well Pharmacy, Real Estate, Bestway Cement Limited and Bestway Foundation.
