Payroll Administrator - Multi-State Experience

Reporting to: Head of PeopleDepartment: Human Resources Full Time / Part TimePay Rate : $65K / $30-35 an hour.
Job Overview:

We are seeking an experienced and detail-oriented Payroll Administrator with a proven track record of processing payroll for employees across multiple states. The ideal candidate will possess in-depth knowledge of payroll processing procedures, tax regulations, and compliance requirements specific to various states. The Payroll Administrator will play a critical role in ensuring accurate and timely payroll processing while maintaining compliance with relevant laws and regulations.

Job Duties & Responsibilities:

• Multi-State Payroll Processing: Manage the end-to-end payroll process for employees located in multiple states, including data entry, calculation of wages, deductions, and taxes, ensuring accuracy and compliance with state-specific regulations.
• Tax Compliance: Stay updated with federal, state, and local tax laws, wage regulations, and reporting requirements to ensure accurate payroll tax calculations and timely tax filings.
• Benefit Administration: Coordinate employee benefits deductions and contributions accurately, including health insurance, retirement plans, and other voluntary deductions, while ensuring compliance with plan documents and regulations.
• Record Maintenance: Maintain accurate payroll records and employee information, including earnings, deductions, and hours worked, ensuring data integrity and confidentiality.
• Payroll Reporting: Generate and distribute payroll reports as required by management, accounting, and regulatory agencies, ensuring accuracy and completeness of data.
• Problem Resolution: Address payroll-related inquiries and concerns from employees promptly and professionally, resolving issues and discrepancies effectively.
• Process Improvement: Identify opportunities for process improvements in payroll administration and implement best practices to streamline payroll processes and enhance efficiency.
• Collaboration: Coordinate closely with HR, Finance, and other departments to ensure seamless integration of payroll processes with overall organizational objectives and initiatives.

Expectations & Qualifications:

• Proven Experience: Minimum of 3-4 years of experience in payroll administration, with a demonstrated track record of processing payroll for employees in multiple states.
• Knowledge of Payroll Systems: Proficiency in using payroll software and systems (e.g., ADP, Paychex, Gusto, etc.) to manage payroll processes efficiently.
• Understanding of Payroll Regulations: In-depth knowledge of federal, state, and local payroll tax laws, wage and hour regulations, and compliance requirements.
• Attention to Detail: Exceptional attention to detail and accuracy in payroll processing, with the ability to identify errors and discrepancies and rectify them promptly.
• Analytical Skills: Strong analytical and problem-solving skills, with the ability to analyze payroll data, identify trends, and make data-driven decisions.
• Communication Skills: Excellent verbal and written communication skills, with the ability to effectively communicate payroll-related information to employees, management, and external stakeholders.
• Team Player: Ability to work independently with minimal supervision as well as collaboratively within a team environment, fostering positive working relationships with colleagues and stakeholders.

Education:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

If you meet these qualifications and are looking for an opportunity to contribute your expertise in processing payroll for employees across multiple states, we encourage you to apply. Join us in ensuring accurate and compliant payroll processing while supporting the success of our employees and organization.