We are looking for a detail-oriented, dependable Travel Coordinator to support our field teams—including Account Managers, Sales, and Field Support—with day-to-day travel arrangements. In this onsite role, you will process travel requests, book flights, hotels, and rental cars in SAP Concur following company travel policy, and keep travel records accurate and organized. This is a great fit for someone with strong clerical and customer service skills who enjoys keeping details straight and helping people get where they need to go.
Responsibilities- Book Travel: Process travel requests from field staff and book flights, hotels, and rental cars in SAP Concur.
- Follow Policy: Book within company travel policy (fare classes, hotel rate limits, preferred vendors) and send out-of-policy requests to your supervisor for approval.
- Itineraries: Send confirmed itineraries and confirmation numbers to travelers before they leave and answer their trip questions.
- Traveler Profiles: Keep traveler profiles up to date, including loyalty numbers, preferences, and contact details.
- Changes & Disruptions: Handle changes, cancellations, and rebooking during flight delays, cancellations, or bad weather, following our procedures.
- Records & Reconciliation: Keep organized booking records, match travel charges to bookings, and flag any discrepancies.
- Travel Credits: Track unused airline tickets and credits so they're applied to future trips.
- Reporting: Prepare simple booking and spend reports in Concur or Excel when requested.
- Quality & Improvement: Follow documented procedures, report booking errors or traveler complaints, and suggest ways to reduce cost, errors, or delays.
- High school diploma or GED required; associate degree or some college a plus.
- 1–2 years of clerical, administrative, customer service, or travel booking experience.
- Software: SAP Concur, Sabre, or Navan experience preferred but not required (we'll train you on Concur); working knowledge of Outlook, Word, and Excel.
- Accuracy: Strong data entry skills and close attention to names, dates, and confirmation numbers.
- Organization: Able to juggle multiple requests and meet deadlines in a fast-paced office.
- Communication: Clear, friendly phone and email skills.
- Schedule: Able to work onsite in Arlington, TX, Monday–Friday during business hours; occasional after-hours help with urgent travel issues.
Skills Required
- High school diploma or GED
- 1-2 years of clerical, administrative, customer service, or travel booking experience
- Strong data entry skills and attention to names, dates, and confirmation numbers
- Ability to manage multiple requests and meet deadlines in a fast-paced office
- Clear and friendly phone and email communication skills
- Ability to work onsite in Arlington, Texas, Monday through Friday during business hours
- SAP Concur, Sabre, or Navan experience
- Associate degree or some college
- Working knowledge of Outlook, Word, and Excel
- Availability for occasional after-hours assistance with urgent travel issues
What We Do
VBI Group LLC, doing business as Ikon Technologies/ikonGPS, provides automotive telematics solutions for dealerships. Its platform combines GPS tracking, connected-car applications, inventory and lot management, Bluetooth key tracking, theft deterrence and recovery, service-loaner monitoring, and mileage-triggered marketing. The company supplies customized software and automotive hardware that help dealers monitor, locate, protect, and manage vehicles while improving sales, service retention, and operating efficiency.
