The Role
Provides clerical, administrative, data, and technical support to the Recipient Rights team. Responsibilities include processing reports, maintaining records and databases, coordinating meetings, answering inquiries, researching rights violations, processing incident reports, preparing presentations and reports, and compiling accreditation data. The role requires strong Microsoft Office proficiency, communication, organization, accuracy, and transportation for offsite meetings. A hybrid schedule is available.
Summary Generated by Built In
Job Summary: The Support Specialist role is to provide clerical, data, and information related technical support to Team Manager/Department Director and members of the assigned team.
Essential Functions:
- Process and mail all Rights reports and documents as required.
- Establish and maintain administrative procedures, files, and records for the Recipient Rights Team.
- Perform necessary functions for Rights Team meetings and other assigned workgroups/committees.
- Perform necessary functions for Recipient Rights Advisory Committee meetings. Some of those functions include mailing out packets, arranging for transportation, taking minutes, etc.
- Answer phones and respond to general inquiries regarding departmental policies and procedures.
- Updates information as required and needed in ODIN.
- Research and processes background information for Recipient Rights violations. This consists of reporting individual violation information to potential employers.
- Process Incident Reports.
- Serve as backup to other Support Specialists and Administrative Assistants.
- Perform complex clerical assignments such as developing forms, establishing, and maintaining appropriate databases, and preparing PowerPoint presentations.
- Conduct research as required for Team Manager/Department Director and team members.
- Develop new and special report formats as required.
- Work with team members to collect data and prepare for accreditation audits. May result in the need to compile data and prepare reports.
- Additional duties as assigned.
Job Requirements and Qualifications
Education:
- High School Diploma or GED.
Experience Requirements:
- Minimum of four (4) years related clerical or technical support experience. Related coursework at a business school, college or university may be substituted for up to two (2) years’ experience.
Job Specific Competencies/Skills:
- Demonstrated high level of proficiency with Word, Excel, database, and other relevant software programs.
- Demonstrated high level of interpersonal skills both in direct personal interactions and on the telephone.
- Demonstrated high level of oral and written communication skills.
- Demonstrated ability to handle a high volume of relatively complex assignments accurately and timely.
- Demonstrated organizational skills needed to establish office procedures and maintain files and records.
- Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.
Oakland Community Health Network’s Core Competencies:
- Interacting with others in a way that gives them confidence in one’s intentions and those of the organization; demonstrating loyalty to the organization and its mission and values; maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles. (Integrity/Building Trust)
- Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships, recognizing that the ultimate customer is the person served. (Customer Focus)
- Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. (Continuous Learning)
- Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence in addition to consciously adopting organizational standards of excellence. (Work Standards)
- Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. (Communication)
Additional Information:
(Travel required, physical requirements, etc.):
- Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.
- Must be available for meetings and events which may occur outside of standard office hours.
- Work performed primarily in an office environment.
- Hybrid (onsite/remote) work schedule available.
- The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.
Skills Required
- High school diploma or GED
- At least four years of related clerical or technical support experience
- Related business school, college, or university coursework may substitute for up to two years of experience
- High proficiency with Word, Excel, databases, and other relevant software
- Strong interpersonal skills in person and by telephone
- Strong oral and written communication skills
- Ability to handle high-volume, complex assignments accurately and promptly
- Organizational skills for establishing procedures and maintaining files and records
- Available transportation to and from OCHN and required offsite meetings or site visits
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
OCHN has a long-standing history of promoting independence, choice, and community inclusion for adults and children with intellectual / developmental disabilities, mental health concerns, and substance use disorders. Its mission to “inspire hope, empower people, and strengthen communities” reflects an unyielding belief in a "Valuable System for Valued People." Programs and supports provided by OCHN's service network are available at www.oaklandchn.org. Most people who receive services through Oakland County’s public mental health system, which is managed by OCHN, have Medicaid insurance coverage.
