Staff Accountant

POSITION SUMMARY:

The Staff Accountant will be responsible for all aspects of accounts payable with QuickBooks Online and assist with general accounting duties leading to month-end and financial reporting. Responsibilities include processing vendor invoices and cost allocations, scan documentation for grant reports, calculating and recording fixed asset transactions, maintaining accurate general ledger accounts in accordance with GAAP, managing credit card documentation and grant fund distributions, compiling grant report documentation, preparing journal entries, and assisting the CFO with annual audits.

ESSENTIAL FUNCTIONS:

1. Record or import, review, code, allocate and pay Accounts Payable transactions (bills, credit card purchases, process checks, QuickBooks Bill Pay, refunds, and credits), and general journal transactions into QuickBooks Online as assigned.
2. Prepare check requests and process transactions thoroughly and accurately in QuickBooks in accordance with internal accounting policies and GAAP.
3. Process all QuickBooks Online bankfeed for CND bank and credit card transactions.
4. Utilize various Excel worksheets to track, allocate and record costs such as employee benefits, prepaid expenses, accrued liabilities, mortgage interest, and depreciation.
5. Establish and maintain thorough and accurate QuickBooks tracking for recurring vendor bills, outstanding checks, credit card purchase receipts.
6. Manage all records of Fixed Asset and related depreciation schedules and documentation. Calculate and record the acquisition, disposal and depreciation of all fixed assets.
7. Communicate with credit cardholders regarding credit card transactions and obtain receipts.
8. Complete monthly grant reports and compile supporting documentation.
9. Communicate with vendor regarding outstanding checks.
10. Complete month-end/year-end closing process and prepare year-end 1099 forms.
11. Assist CFO in maintaining all worksheets including cost allocation worksheets and assisting in our year-end audit preparation.
12. Copy, fax, sort, mail, scan, file and obtain documents, records, and reports.
13. Participate in staff meetings, committees, attend conferences, trainings, webinars/seminars as needed to enhance your knowledge, broaden your horizon, and for continued education.
14. Performs other duties as assigned to promote the overall mission and vision of CND.

SKILLS AND ABILITIES:

Education: Bachelor’s degree in accounting / finance or 2+years of relevant work experience. Non-Profit accounting experience preferred.

Additional Eligibility Qualifications: Knowledge of non-profit accounting is preferred. A thorough knowledge of GAAP and Fixed Asset Management is required. Intermediate Microsoft Excel skills are required. A high level of people skills to manage sensitive and confidential situations and documentation.

1. Understanding of grants and cost allocation requirements under Federal OMB Circular A-122.
2. The thorough knowledge and ability to adhere to generally accepted accounting principles (GAAP), and perform all work according to CND’s policies, standards, and mission statements.
3. Ability to calculate and record the acquisition, disposal, and depreciation of all fixed assets.
4. Excellent organizational, communication skills and attention to detail.
5. Thorough knowledge of QuickBooks Online or similar accounting software and Excel spreadsheets.
6. Ability to maintain a high level of confidentiality.

Computer Skills

Proficient in Excel and the use of personal computers and related software (e.g., Microsoft Word, Excel, PowerPoint) use of office equipment (e.g., fax, copier, printer).

Other Requirements

Must possess a valid Ohio driver's license; must pass a criminal background check and a pre-employment drug screen.