Sports Ministry Program Coordinator

General Position Overview:

To support the administration and operations of the WACC Sports Ministry, helping ensure leagues, programs, and events provide a positive, organized, and Christ-centered experience for all participants.

Ministry Responsibilities:  

• Assist the Sports Pastor and Assistant Sports Director with the administration and day-to-day operations of the Sports Ministry.
• Manage participant registrations, roster information, and player records.
• Serve as a primary point of contact for parents, coaches, volunteers, and league participants regarding routine questions and program information.
• Coordinate communications including emails, announcements, flyers, registration reminders, and website updates.
• Support coach communications, onboarding, and seasonal information distribution.
• Assist with scheduling logistics, league communications, and seasonal program administration.
• Oversee the management of online registrations and volunteer information.
• Oversee the processing of coaches, volunteers, and seasonal workers in a timely manner and in compliance with HR policies and procedures.
• Complete expense reporting, reimbursement requests, payroll documentation, and timekeeping records necessary for maintaining league operations.
• Maintain standard operating procedures and administrative processes.
• Support equipment, jersey, and inventory tracking.
• Serve as a game day operations leader by supporting league coordinators, coaches, volunteers, referees, and participants during sports events and league play.
• Support and coordinate League Coordinators during league play, tournaments, and special sports ministry events.
• Assist in resolving routine game-day operational issues and help ensure league operations run smoothly.
• Create and distribute flyers, graphics, announcements, and promotional materials for sports programs, leagues, and ministry events.

Qualifications:

• Strong organizational skills and ability to manage multiple responsibilities simultaneously.
• Strong personal relationship with Jesus Christ and alignment with the mission of WACC.
• Be committed to the theological stance of WACC, Converge Worldwide and supportive of the ministry of the Southwest District.
• Strong communication, interpersonal, and customer service skills.
• Experience coordinating events, programs, administration, or volunteer teams preferred.
• Comfortable using Google Workspace Apps and administrative software systems.
• Ability to create professional communications, flyers, and promotional materials that support sports ministry programs, leagues, and events.
• Ability to remain calm, organized, and solutions-oriented in a fast-paced environment.
• Availability to work evenings and Saturdays during sports seasons and major Sports Ministry events.