ON-SITE ACCOUNTS PAYABLE ANALYST

PAY RANGE $21.00 - $27.25 Depending on Experience 

STATEMENT OF PURPOSE:

The Accounts Payable Analyst is responsible for all accounts payable administrative functions. The Analyst will maintain an accounts payable system by processing invoices and payments in a timely fashion. Ensure proper matching of invoices, proper matching of purchasing and receiving documents, proper distribution to general ledger expense accounts, and timely and accurate payments, taking full advantage of available discounts, and proper filing and storage of records.

ESSENTIAL FUNCTIONS:

• Manage the full accounts payable cycle from receipt of invoices to payment; including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing.
• Responsible for IRS 1099 compliance and reporting.
• Responsible for imaging and record retention of all accounts payable documents.
• Manage vendor relations and build effective partnerships.
• Partner with Director of Finance to identify and implement process improvements.
• Assist team with gathering support for all audits, including pulling documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Assist in ad hoc projects as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

• Three to four years of computerized accounting experience
• Thorough understanding of general accounting
• Intermediate Microsoft proficiency with a strong emphasis on Microsoft Excel
• Adherence to tight deadlines and quick turnaround for accounting deliverables
• Ability to effectively present information and respond to questions from management, vendors, and associates
• Strong organizational skills and the ability to develop and maintain an organized structure
• Ability to work collaboratively in a dynamic environment where adaptability is imperative
• Accurate with a strong attention to detail
• Strong written and oral communication skills.
• This is a high growth, fast paced organization. The ability to be productive and successful in an intense work environment is critical.

EDUCATION:

• High School Diploma or Equivalency
• Post-secondary education or training in basic accounting principles preferred