Senior Executive Administrative Assistant

This position may be filled prior to the posted deadline. Interested candidates are encouraged to apply as soon as possible.

Koniag Professional Services, LLC a Koniag Government Services company, is seeking a Senior Executive Administrative Assistant to support KPS and our government customer in Washington, DC.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

This advanced Executive Administrative position supports CESER's critical mission to strengthen security and resilience of the U.S. energy sector from cyber, physical, and natural hazard risks. This role demonstrates mastery and efficiency in all administrative functions while providing enhanced support for complex correspondence management and staff oversight. The position serves as the primary escalation point for administrative issues and manages the end-to-end process for critical, sensitive, and controlled correspondence including eDOCS, IG, GAO, LRM, FOIA, and similar high-priority initiatives. This role requires sophisticated understanding of government operations and the ability to manage and control workflow for on-site administrative staff while maintaining the highest standards of security and discretion essential to national energy security operations.

Key Responsibilities:

Advanced Administrative Functions:

• Perform all below functions with demonstrated mastery and efficiency in all administrative functions
• Provide comprehensive daily administrative support to one or more senior-level managers or department heads
• Maintain consistent presence at CESER Front Desk during regular business hours (8:00 AM - 5:30 PM), acting as primary point of contact
• Execute core administrative functions across four key areas:
• Administration Management
• Executive Administrative Functions
• Executive Scheduling
• Executive Timekeeping Management
• Function as primary escalation point and first-level problem solver for complex issues encountered by administrative support staff
• Provide guidance and resolution for administrative challenges across the office

Staff Management and Coordination:

• Manage and control workflow for on-site administrative staff
• Delegate tasks effectively with appropriate prioritization
• Conduct quality assurance for administrative work products
• Mentor and guide lower-level administrative staff

Critical Correspondence Management:

• Support end-to-end process for critical, sensitive, and controlled correspondence
• Manage eDOCS, IG, GAO, LRM, FOIA, and similar high-priority initiatives
• Provide oversight from initial receipt through final resolution and archiving
• Ensure compliance with ES, GAO, and IG procedures and DOE's Correspondence Style Guide
• Complete quarterly reporting for IG/GAO using DARTS system

Enhanced Security and Compliance:

• Handle Controlled Unclassified Information (CUI), Official Use Only (OUO), Confidential, and Personally Identifiable Information (PII)
• Maintain strict adherence to security protocols and Departmental guidelines
• Coordinate with CESER HQ Security Officer regarding foreign nationals meetings and secured meeting rooms
• Develop and maintain Standard Operating Procedures (SOPs) for all functional activities

Program Coordination:

• Support Asset Management efforts for CESER Senior and Executive Leadership
• Manage SharePoint site messaging and visuals for SOPs
• Process requests for leadership speaking engagements and public events
• Coordinate with external requestors to negotiate due dates and mitigate operational disruptions

Required Qualifications:

Education:

• Bachelor's degree in Business, Organizational Communications, Political Science, Management, or related field from an accredited college or university
• Advanced degrees may be substituted for years of experience required

Experience:

• Minimum 7 years of total professional experience
• At least 5 years of relevant Government work experience
• Extensive experience in senior-level administrative support, supporting Senior Executive Service/GS-15 level and above
• Demonstrated experience managing administrative staff and complex workflows
• Experience with controlled correspondence and federal compliance processes

Technical Skills:

• Proficiency working in MS Windows environment
• Expert-level proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to draft Word documents and PowerPoint presentations for federal review
• Advanced ability to utilize Excel to track and review data and perform analysis for federal use
• Proficiency with DARTS (Departmental Audit Reporting & Tracking System)
• Experience with SharePoint site management
• Knowledge of government correspondence systems (eDOCS)

Specialized Knowledge:

• Comprehensive knowledge of DOE administrative policies, procedures, and requirements
• Understanding of Inspector General (IG) and Government Accountability Office (GAO) processes
• Knowledge of Freedom of Information Act (FOIA) procedures
• Familiarity with records management programs and compliance requirements
• Understanding of Enterprise Internal Controls requirements

Leadership and Management Skills:

• Demonstrated ability to manage and mentor administrative staff
• Experience in workflow management and quality assurance
• Ability to serve as escalation point for complex administrative issues
• Skills in task delegation and prioritization for team members

Core Competencies:

• Demonstrated ability to be self-directed and take initiative
• Ability to anticipate and address needs proactively
• Proven ability to see projects through to completion
• Ability to follow oral and written directions to complete assigned duties
• Advanced organizational and time management skills
• Problem-solving capabilities for complex administrative challenges

Applicable Skills:

• Strong written and verbal communications skills
• Advanced multitasking capabilities
• Complex problem-solving abilities
• Advanced prioritization of tasks
• Ability to effectively interact with staff, constituents, and external stakeholders

Communication Requirements:

• Ability to read, write, understand, and communicate fluently in English
• Advanced written communication skills for federal correspondence
• Experience interfacing with senior government officials and external stakeholders

Security Requirements:

• U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)
• Must pass enhanced background investigation for PIV card
• Experience handling classified information and sensitive materials
• Understanding of visitor control procedures and classified space requirements

Performance Standards:

• Work products require no more than 3 iterations to complete
• Maintain indexed decision logs for all actions
• Provide uninterrupted front desk coverage during business hours
• Submit travel vouchers within 5 business days of completion
• Deliver meeting minutes within 24 hours of meeting completion
• Proper formatting of controlled correspondence without spelling/grammar errors
• Timely completion of quarterly IG/GAO reporting requirements
• Effective management of administrative staff workflow and quality assurance
• Successful resolution of complex administrative issues as primary escalation point

• Maintenance of comprehensive tracking systems for controlled correspondence

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352