Senior Accounts Payable Specialist

About Us

At Nuna, we believe every family deserves thoughtfully designed products that combine safety, innovation, and style. As a global premium baby gear brand, our core values of Community, Generosity, Teamwork, and Excellence guide everything we do, from creating high-quality products to fostering a collaborative and supportive workplace.

We are committed to continuous growth, meaningful impact, and making a difference for families around the world.

Currently we are looking for a Senior Accounts Payable Specialist to be responsible for providing direction over the daily operations of the accounts payable function and corporate credit card program while actively participating in day-to-day AP activities fulltime- onsite at our Washington Office.

About The Role

The Senior AP Specialist will ensure timely and accurate compliance with vendor setup and onboarding policies, invoice processing, vendor payments, reconciliations, and internal control standards. This role will mentor and develop a team of Accounts Payable specialists while driving operational excellence through process improvements, system optimization, and scalable workflow design. Serving as a change agent, this individual will identify opportunities to streamline processes, strengthen controls, enhance reporting capabilities, and improve the overall user experience across Accounts Payable and corporate card administration. The Senior AP Specialist will also partner closely with Accounting, Finance, IT, Supply Chain, Procurement, and other business stakeholders to resolve issues, implement process enhancements, support organizational change initiatives, and deliver measurable value to the business.

What You’ll Be Doing

Accounts Payable

• Review, verify, and process invoices and expense reports
• Ensure timely payments to vendors and suppliers
• Reconcile vendor statements and respond to inquiries
• Assist with month-end closing and financial reporting
• Support audits by providing documentation and explanations
• Collaborate with procurement and other departments to ensure policy compliance
• Accrues use tax when appropriate
• Processes periodic payment runs including checks, ACH and wire transfers
• Prepare year-end 1099s in accordance with IRS guidelines
• Perform month-end and year-end close duties ad hoc,
• Support and respond to year-end external audit requests

Vendor Governance

• Perform vendor setup and maintenance, including W-9 requests
• Monitor shared mailboxes and workflow queues for vendor requests.
• Serve as a point of contact for basic vendor questions.
• Design and strengthen the vendor onboarding process and own vendor master data governance
• Play a key role in developing internal control framework to mitigate financial misstatements fraud
• Develop and enforce indirect procurement vendor policy key internal controls
• Partner cross-functionally and directly with Finance leadership, Procurement leadership and various business teams on continuous improvement initiatives.
• Partner with Procurement, Accounts Payable, and business teams to resolve issues.
• Assist with periodic reviews of vendor master data.
• Help ensure compliance with company policies and regulatory requirements.

Systems Support

• Serve as the subject matter expert (SME) for AP system workflows, approval routing, invoice automation, and payment processes.
• Review and recommend improvements to AP workflows, as well as monitor workflow performance to increase efficiency, strengthen controls, and reduce processing time.
• Partner with Accounting, Procurement, Treasury, IT, and business stakeholders to identify workflow enhancements and automation opportunities.
• Ensure workflow configurations align with company policies, delegation of authority, and internal control requirements.
• Lead AP participation in system implementations, upgrades, and enhancements
• Develop and maintain AP process documentation, standard operating procedures (SOPs), workflow diagrams, and testing procedures.
• Train AP staff and business users on new workflow processes, system enhancements, and best practices and
• This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.

What You Bring

Experience

• Minimum of five (5) years of Accounts Payable experience in a professional environment with specific experience in vendor governance and maintenance.
• Experience leading or participating in workflow automation projects, system upgrades, and User Acceptance Testing (UAT) activities preferred.
• Understanding of change management, process design, and system controls.

Skills & Knowledge

• Intimate knowledge of accounts payable processes, internal controls, and external audit requirements
• Strong analytical, problem-solving, and process improvement skills.
• Ability to communicate effectively with technical and non-technical stakeholders.
• Understanding of basic core accounting concepts.
• Ability to:
  • Learn new software quickly
  • Meet deadlines in a time-constrained environment
  • Prioritize tasks based on urgency and importance

Competencies

• Communication: Clear verbal and written communication; active listening; effective information exchange
• Relationships / Networking: Collaborative team player; maintains composure under pressure
• Detail Oriented: Thorough verification of work; strong recall of specific facts
• Customer Oriented: Responsive and proactive in addressing internal and external needs
• Dependability: Reliable and consistent in completing assignments independently
• Potential: Demonstrates capacity for increased responsibility
• Quality Commitment: High accuracy with minimal errors.
• Quantity of Work: Produces acceptable volume of work and increases work pace when necessary to meet demands
• Time Management, Productivity: Efficient time management and task prioritization

Technology

• Proficient in Microsoft Office Suite
• Moderate Excel skills at a minimum (Pivot Tables, VLOOKUP, HLOOKUP)
• Proficient in Microsoft Office Suite. Advanced Microsoft Excel skills required
• Experience using artificial intelligence (AI) tools to improve efficiency, analysis, or process automation is a plus.
• Experience with SAP or a similar size ERP system is preferred.
• Ability to quickly and proficiently learn new software with ease.
• Experience with Concur or similar expense reporting systems preferred

Education

• Associate’s degree in accounting or finance preferred

Other

Ability to work extended hours, including nights and weekends, as needed

Washington State Pay Transparency Act:

• The hourly pay range for this role is $28.34 to $35.43 an hour.
• The target compensation range and the actual salary are determined by several factors, including specific skills, competencies, years of experience, geographic location, and education, as outlined in the job description.
• Full-time employees are eligible for company benefits to include medical, prescription, dental, mental health benefits, 401(k) and paid time off (vacation, PSST and paid holidays)

Benefits & Perks

Medical & Prescription Plan Design: $0 Copay / $0 Deductible

Dental, Life Insurance

401(k) with a 6% Employer Match.

PTO: Holidays, vacation & sick time

Gym facilities (PA & WA only)

Applicants must be currently authorized to work in the United States on a full-time basis.