Senior Accountant

About the Role:

The Senior Accountant plays a critical role in ensuring the accuracy and integrity of the financial records within a professional, scientific, and technical services environment. This position is responsible for managing complex accounting tasks, including financial reporting, budgeting, and compliance with regulatory standards. The Senior Accountant will lead month-end and year-end closing processes, analyze financial data to provide actionable insights, and support strategic decision-making. Collaboration with cross-functional teams to optimize financial operations and implement best practices is essential. Ultimately, this role ensures that the organization’s financial health is accurately represented and supports sustainable growth.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5 years of professional accounting experience, preferably within the professional, scientific, or technical services industry.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in accounting software and Microsoft Excel.
• Experience preparing financial statements and managing month-end close processes.

Preferred Qualifications:

• Certified Public Accountant (CPA) designation or equivalent certification.
• Experience with ERP systems such as SAP, Oracle, or NetSuite.
• Familiarity with tax regulations specific to professional and technical services.
• Advanced data analysis skills and experience with financial modeling.
• Previous experience mentoring or leading accounting teams.

Responsibilities:

• Daily Reporting of Cash Receipts, Invoicing and Time Worked.
• Daily review of bank activity for Positive Pay issues, ACH issues and unusual activity.
• Daily printing of branch offices checks, client refunds and other manual checks and uploading to bank Positive Pay.
• Prepare general ledger reconciliations and analysis in order to prepare monthly financial statements.
• Understand and supervise AP Staff in daily processing of numerous accounts payable and entry to bank's online bill payment system BillPay, including researching vendor inquires regarding unpaid bills and payments that haven't cleared.
• Understand and supervise AP Staff in processing of expense reports, which includes review for approval and correcting the coding entered by the office staff if needed, and entry to bank for payment
• Monthly recurring payable for rent, parking, insurance, postage, etc., including analysis of lease payments due and coordinating with branch office staff.
• Maintenance of General Ledger monthly account reconciliations and allocation entries, including calculation and entry of each payroll by type and office, monthly benefits by type and office and each Partner draw.
• Monthly reconciliation of the bank accounts.
• Maintain the accounting of the Trust Account in accordance with the State Bar requirements and the firm’s Trust Account policy.
• Summarization of Monthly Financial Reports that include Profit Comparison, Billing Goals and Hours Report, WIP and AR Report, and New Files Reports.
• Analysis and Reports as requested such as Partner Reports, Business Generation Reports, Quarterly Associate Production Bonus, Associate statistics, etc.
• Prepare partner draw and 401k contributions and ensuring that deposits are processed on a timely basis.
• Prepare all schedules necessary for the firm's CPA including reconciliations of accounts, lease schedules, rent schedules, debt schedules, asset additions and depreciation, etc.
• Coordinate the funding of the Partner 401k accounts.
• Preparation and Filing of the following: City Business License renewals for all offices, County Unsecured Property Tax returns for all offices, Quarterly Use Tax Return, Annual Environmental Fee Return, Annual LLP Registration renewal in September.
• Update, summarize and issue payment for all Attorney Bar dues through the State Bar Agency Billing Program in mid-January, including IOLTA reporting.
• Prepare and submit the firm's 1099 filings in late January.
• Maintain updated inventory of furniture and equipment for all offices on a monthly basis.
• Prepare and review monthly, quarterly, and annual financial statements in accordance with GAAP and company policies.
• Manage the general ledger, including account reconciliations and journal entries.
• Coordinate and lead the month-end and year-end closing processes to ensure timely and accurate reporting.
• Analyze financial data to identify trends, variances, and opportunities for cost savings or revenue enhancement.
• Ensure compliance with tax regulations and assist with audits by preparing necessary documentation and responding to inquiries.
• Collaborate with internal departments to support budgeting, forecasting, and financial planning activities.
• Implement and maintain internal controls to safeguard company assets and improve financial processes.

Skills:

The Senior Accountant utilizes strong analytical skills daily to interpret complex financial data and ensure accuracy in reporting. Proficiency in accounting software and Excel enables efficient management of financial records and automation of routine tasks. Communication skills are essential for collaborating with various departments and presenting financial insights to stakeholders. Attention to detail ensures compliance with regulatory standards and internal controls. Leadership and mentoring skills foster a productive team environment and support the development of junior staff.