Support
the Business Development team in identifying, managing, and coordinating
resources/experts for bid submissions, ensuring compliance with RFP
requirements and timely completion of documentation, coordination activities
and Travel arrangements.
1. Source and identify suitable
experts/professionals based on RFP requirements for Metro and Mainline bidding
opportunities.
2. Conduct initial
screening and evaluation of candidate profiles to ensure compliance with
technical and qualification criteria specified in bid requirements.
3. Coordinate with
prospective experts to assess their availability, interest, and willingness to
participate in specific bidding assignments.
4. Share project details,
scope of work, and bid-related information with shortlisted experts through
email, and other communication channels.
5. Prepare, Format,
update, and enhance expert CVs by collecting missing information and ensuring
compliance with client requirement and bid submission standards.
6. Prepare consent letters
and coordinate with experts for obtaining signed consent forms and supporting
documents within stipulated timelines.
7. Follow up regularly
with experts through emails, calls, and messaging platforms to ensure timely
submission of required documentation.
8. Verify and validate
submitted documents, maintain document checklists, and track pending documents
of Experts for bid submissions.
9. Organize, categorize,
and maintain finalized CVs, consent letters, and support documents in
designated folders and repositories.
10. Upload and manage expert profiles and related
documentation in internal systems.
11. Upload and manage profiles in the Zoho portal.
12. Maintain and regularly update expert databases, master
trackers, and resource repositories to ensure accurate and readily available
information.
13. Coordinate and facilitate mock interview sessions and
interaction preparations for shortlisted experts.
14. Participate in client presentation and interaction
sessions to facilitate seamless coordination between clients and experts,
providing end-to-end support until the session concludes.
15. Liaise with experts and internal team to schedule and
ensure availability for client presentations and interaction sessions.
16. Coordinate travel arrangements, accommodation, and
logistics for experts attending client meetings/presentations.
17. Process reimbursement claims by verifying bills,
supporting documents, obtaining approvals, and coordinating with relevant
departments for settlement.
Requirements
Resource Management & Recruitment:
Resource Sourcing and Talent
Identification
RFP Requirement Analysis
CV
Formatting and Profile Enhancement
Communication Skills:
Email
Correspondence
Follow-up
and Negotiation Skills
Presentation and Interaction
Facilitation
Client and Expert Coordination and
Internal Team Collaboration
Documentation & Data Management:
Document
Verification and Record Management
Database
Administration
Tracker
and MIS Maintenance
Data
Accuracy and Quality Control
Administrative & Operational Skills:
Travel
and Logistics Coordination
Reimbursement
and Expense Processing
Time
Management
Process
Coordination
Multitasking
and Prioritization
Ownership and Accountability
Deadline Management
Skills Required
- Resource sourcing and talent identification
- RFP requirement analysis
- CV formatting and profile enhancement
- Email correspondence
- Follow-up and negotiation skills
- Presentation and interaction facilitation
- Client, expert, and internal team coordination
- Document verification and record management
- Database administration
- Tracker and MIS maintenance
- Data accuracy and quality control
- Travel and logistics coordination
- Reimbursement and expense processing
- Time management
- Process coordination
- Multitasking and prioritization
- Ownership and accountability
- Deadline management
What We Do
Balaji Railroad Systems Limited (BARSYL) is a multidisciplinary railway and transit engineering consultancy headquartered in Secunderabad, India, operating across more than 15 countries. It supports rail and mass-transit infrastructure throughout the project lifecycle, providing feasibility studies, route and master planning, detailed engineering and design, general consultancy, project management, independent safety audits, and advisory services. Its work spans freight rail, metro, commuter, and higher-speed passenger corridors.
