The Role
Coordinates recruiting and onboarding for employees and independent contractor clinicians. Responsibilities include managing offers and paperwork, verifying licenses and credentials, coordinating background checks, Medicare enrollment, orientation, system access, and start dates. Supports candidate sourcing, screening, interview scheduling, job postings, hiring updates, employee communications, personnel records, and offboarding. The role requires strong organization, follow-through, confidentiality, communication, and comfort with HR technology.
Summary Generated by Built In
Memory Training Centers of Florida
North Miami Beach, FL | On-Site | Full-Time
Salary: $45,000–$48,000 annually
Help Great People Get Off to a Great Start
Are you the person who keeps everyone organized, follows through without being reminded, and makes people feel supported along the way?
Memory Training Centers of Florida is looking for a Recruiting & Onboarding Coordinator to help employees and independent contractor clinicians move smoothly from candidate to fully onboarded team member.
Your primary focus will be onboarding coordination, hiring documentation, credentialing follow-up, and ongoing HR support, with additional responsibilities in recruiting and candidate coordination. You’ll work closely with our Director of Human Resources and clinical leadership to keep details accurate, communication clear, and start dates on track.
About Us
Senior Living Memory Health, Inc., doing business as Memory Training Centers of Florida, provides memory training and psychotherapy services to seniors in partnered senior living communities. Behind every clinician serving our clients is a team helping make that care possible—and you’ll play an important part.
What You’ll Do
- Make onboarding organized and welcoming
- Coordinate approved offers, employment and contractor agreements, and onboarding paperwork.
- Review submissions for completeness and follow up promptly on missing documents.
- Verify professional licenses and credentials, coordinate background screenings, and flag discrepancies to HR.
- Assist with Medicare enrollment applications and credentialing documentation.
- Coordinate orientation, training, and start dates with HR, supervisors, and clinical leadership.
- Arrange email accounts, system access, equipment, and other onboarding needs with designated staff.
- Maintain accurate, confidential personnel and contractor files.
- Keep candidates informed and hiring moving
- Maintain job postings, candidate records, and hiring updates in Zoho Recruit and designated trackers.
- Support candidate sourcing through job boards, professional networks, and direct outreach.
- Conduct initial screenings, schedule interviews, and communicate approved compensation information and next steps.
- Help develop candidate pipelines through universities, professional associations, and clinical organizations.
- Prepare recruiting materials and track activity against approved hiring plans and budgets.
- Support the team beyond the start date
- Answer routine staff questions and route sensitive or complex matters to the Director of Human Resources.
- Support staff surveys, recognition, team events, birthdays, and work anniversaries.
- Prepare approved newsletters, announcements, and recruiting updates.
- Assist with offboarding documentation, record updates, equipment returns, and access removal.
Requirements
We're looking for someone who is resourceful, personable, detail-oriented, and comfortable taking initiative.
What You Bring
- Experience in HR coordination, onboarding, recruiting support, credentialing, or a related administrative role.
- Strong organization and follow-through—you can manage multiple onboarding files without losing track of the details.
- Clear, professional communication by phone, email, and in person.
- Sound judgment when handling confidential information and knowing when to involve leadership.
- Comfort using spreadsheets, applicant tracking systems, electronic documents, and other workplace technology.
- A proactive, approachable attitude and the ability to balance competing deadlines.
- Especially helpful: Experience supporting healthcare professionals or independent contractors, verifying clinical credentials, assisting with Medicare enrollment, or using Zoho Recruit.
Benefits
We believe great work starts with feeling supported, valued, and having time for life outside of work. As part of our team, you’ll enjoy:
2 Weeks of Paid Vacation – Take time to recharge and enjoy what matters most.
5 Paid Sick Days – Because your health and well-being come first.
12 Paid Holidays – More time to celebrate and spend with family and friends.
Simple 401(k) with Employer Match – We’ll help you invest in your future.
Employee Referral Program – Earn rewards for helping us bring great people to the team.
Supportive, Team-Oriented Culture – Work alongside people who genuinely want to see you succeed.
Career Growth & Advancement Opportunities – We’re growing, and we want our employees to grow with us.
Join a growing healthcare organization where your work matters, your contributions are valued, and there’s room to build your career.
Skills Required
- Experience in HR coordination, onboarding, recruiting support, credentialing, or a related administrative role
- Strong organization and follow-through while managing multiple onboarding files and deadlines
- Clear, professional communication by phone, email, and in person
- Sound judgment when handling confidential information and knowing when to involve leadership
- Comfort using spreadsheets, applicant tracking systems, electronic documents, and workplace technology
- Proactive, approachable attitude and ability to balance competing deadlines
- Experience supporting healthcare professionals or independent contractors
- Experience verifying clinical credentials
- Experience assisting with Medicare enrollment
- Experience using Zoho Recruit
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The Company
What We Do
Memory Training Centers of Florida provides individualized memory and psychological care for older adults experiencing memory loss, serving people in independent-living, assisted-living, memory-care, daycare, and senior-center settings. Its program combines cognitive and psychological evaluations, recurring testing, targeted memory and cognitive exercises, psychotherapy, cognitive therapy, behavior management, and supportive services. The organization collaborates with families, community staff, and medical professionals to support memory functioning, emotional wellness, quality of life, and independence.
