The Role
Own daily, weekly, and monthly balance sheet and control account reconciliations across multiple entities. Investigate discrepancies, resolve errors with stakeholders, maintain supporting evidence, and support month-end close. Document finance processes, identify repetitive tasks and process gaps, and recommend or test automation and improvements. The role requires strong Excel skills, attention to detail, accounting knowledge, clear communication, and experience in finance or accounts support involving reconciliations.
Summary Generated by Built In
Location: Poole, Dorset (onsite)
Hours: 37.5 per week
Working pattern: Monday - Friday 9:00 until 17:00
Main Purpose
Hours: 37.5 per week
Working pattern: Monday - Friday 9:00 until 17:00
Main Purpose
We are looking for an energetic and curious Reconciliation and Process Analyst to join our Finance team. You will own a varied programme of daily, weekly and monthly balance sheet reconciliations across our manufacturing and ecommerce businesses. The work offers broad exposure to the finance function and the wider business. When figures do not agree, you will investigate what happened and work with colleagues to correct errors at source so they do not recur. You will document how processes work, spot repetitive tasks that could be automated and help make our ways of working more reliable and efficient.
Duties and Responsibilities
Day to day responsibilities
- Complete daily, weekly and monthly balance sheet and control account reconciliations across multiple entities, working accurately through a high volume of data.
- Reconcile a varied range of accounts, including bank, credit card, PayPal, Amazon and stock related balances as required.
- Investigate differences by tracing transactions through systems and source records, keeping clear evidence of findings and outstanding items.
- Work with colleagues in Finance and other departments to correct errors at source and confirm that the underlying issue has been resolved.
- Spot patterns in recurring differences, understand their causes and suggest changes that prevent the same errors happening again.
- Document how reconciliations are performed, including the information used, key checks and steps for resolving differences.
- Assist in mapping and documenting the business processes and system handoffs that feed transactions into control accounts, working with colleagues to find where errors arise and where improvements or automation could prevent them.
- Maintain accurate reconciliation schedules and follow up outstanding items promptly, escalating significant or persistent issues to the Finance Manager.
- Support the month end close and take part in related finance work, building an understanding of the different businesses and how their transactions flow through the accounts.
Communication & Stakeholder Management
- Build effective working relationships across Finance, manufacturing, ecommerce and other teams to gather information and resolve issues.
- Explain reconciliation findings, outstanding items and proposed fixes clearly to the Finance Manager and the colleagues involved.
Process Documentation and Automation
- Document and maintain clear procedures for each reconciliation, including its data sources, timing, key checks and steps for resolving differences.
- Identify repetitive manual tasks and process gaps that could be simplified or automated and propose practical improvements.
- Help test agreed process changes, check the accuracy of their outputs and update the documentation to reflect the new way of working.
Person Specification
Qualifications
- A relevant finance qualification, or study towards one [Desirable]
Skills
- Excellent attention to detail and a methodical approach to checking figures and following up differences [Essential]
- Enthusiasm and curiosity to ask questions, investigate discrepancies and solve problems [Essential]
- Ability to organise a varied workload and meet daily, weekly and monthly deadlines [Essential]
- Clear communication and confidence working with colleagues across different teams [Essential]
- Good Microsoft Excel skills and confidence working with large sets of data [Essential]
- A process-oriented approach and ability to write clear, repeatable procedures [Essential]
- Appetite to improve processes and identify repetitive work that could be automated [Essential]
- Able to work independently on own initiative, making recommendations for change, where appropriate [Essential]
Knowledge
- Understanding of accounting and reconciliation principles [Essential]
- Awareness of financial controls and the need for accurate supporting records [Essential]
- Strong understanding of confidentiality especially in the context of employee and company sensitive data [Essential]
Experience
- Experience in a finance or accounts support role involving reconciliations [Essential]
- Experience investigating differences and following issues through to resolution [Essential]
- Experience documenting or improving finance processes [Desirable]
- Experience with Amazon, PayPal or other online payment platforms [Desirable]
Benefits
- 25 days holiday per annum (including Christmas closure) rising to 26 days after 5 years and 27 days after 10 years, plus bank holidays (pro-rated for part-time staff)
- Enhanced Maternity pay
- Enhanced Paternity pay
- £200 per annum for health and wellbeing activity / gym membership (after 1 year of service)
- Voucher awards for ideas
- Quarterly prize draw (after 1 years service)
- Social committee organising departmental events and activities
- Summer BBQ and/or Christmas party for whole company and partners
- Free parking
- Community / Charity day with line manager approval after successful probation
- Opportunity to get involved with events and initiatives to support local charities
- 1 piece of PBH branded merchandise as a welcome / thank you for being part of the PBH team!
- 10% discount at a local independent gym
- Ongoing support, development and training in line with needs of the role and business.
- Financial support to cover cost of specialist eyesight tests for DSE users & glasses for DSE use (including frames that cost up to £50)
- Auto-enrolment for eligible staff - 8% Pension with NowPensions – (3% Employer & 5% Employee on qualifying earnings)
About
Poole Bay Holdings Management Ltd are one of the leading B2B marketers of workplace supplies in the UK. With over 30 business units specialising in a number of niches, we competitively market over 5,000 products through a number of online and offline channels. We operate on a UK-wide basis from our offices in sunny Poole, Dorset, with additional business units based in the USA.
Skills Required
- Excellent attention to detail and a methodical approach to checking figures and following up differences
- Curiosity and enthusiasm for investigating discrepancies and solving problems
- Ability to organize a varied workload and meet daily, weekly, and monthly deadlines
- Clear communication and confidence working with colleagues across different teams
- Good Microsoft Excel skills and confidence working with large data sets
- Process-oriented approach and ability to write clear, repeatable procedures
- Ability to identify repetitive work and improve or automate processes
- Ability to work independently and make recommendations for change
- Understanding of accounting and reconciliation principles
- Awareness of financial controls and accurate supporting records
- Strong understanding of confidentiality regarding employee and company-sensitive data
- Experience in a finance or accounts support role involving reconciliations
- Experience investigating differences and following issues through to resolution
- Relevant finance qualification or study toward one
- Experience documenting or improving finance processes
- Experience with Amazon, PayPal, or other online payment platforms
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The Company
What We Do
Poole Bay Holdings Ltd is a leading UK B2B eCommerce and catalogue marketer specializing in health, safety, and facilities products, marketing over 5,000 products through online and offline channels.
