Receiving Coordinator

JOB TITLE:

Receiving Coordinator

REPORTS TO:

Purchasing Manager

COMP RANGE:

$24-$29/hour

FLSA STATUS:

Non-exempt

SUMMARY OF POSITION:

The Receiving Coordinator is responsible for accurately processing incoming shipments maintaining receiving records and ensuring inventory transactions are properly documented in the company system this position works closely with the purchasing and warehouse operations to identify and resolve receiving discrepancies verify transaction accuracy and support efficient material flow the role is primarily administrative with additional warehouse support provided as needed.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Receive and process incoming shipments, verifying materials against purchase orders, backing slips, and delivery documentation.
• Maintain accurate receiving records and ensure timely inventory updates in the RFMS software.
• Run and review daily receiving reports to verify completed transactions, identify outstanding orders, investigate discrepancies, and coordinate with purchasing to resolve issues.
• Review, update, and print installer and warehouse pickup reports, assisting with pickup coordination as needed.
• Assist with cycle counts and inventory accuracy checks as needed.
• Communicate with purchasing and warehouse operations regarding missing materials, receiving discrepancies, damaged products, and necessary corrections or replacements.
• Operate warehouse equipment safely when trained and authorized, following company safety procedures.
• Support warehouse and operational teams with additional tasks based on business needs and workload availability.

POSITION REQUIREMENTS / QUALIFICATIONS:

• Previous experience in receiving, inventory administration, purchasing support, or a related role preferred.
• Strong Experience with RFMS Software strongly preferred.
• Familiarity with purchase orders, receiving documentation, and inventory management processes.
• Having attention to detail and ability to identify and resolve discrepancies.
• Proficiency with Microsoft Excel and SharePoint preferred.
• Ability to review reports, maintain accurate records, and follow established procedures.
• Strong organizational, time management, and communication skills.
• Ability to work independently while collaborating with purchasing and warehouse teams.
• Forklift or other warehouse equipment experience preferred but not required.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position.

• Frequently stand, walk, bend, stoop, and reach.
• Ability to operate standard office equipment and warehouse technology.
• Ability to visually inspect inventory and read printed and electronic documents.

WORKING CONDITIONS:

Work is performed in both office and warehouse settings.

Exposure to varying temperatures, dust, and warehouse traffic.

Occasional overtime may be required to meet business needs.

BENEFITS:

• Medical, Dental and Vision coverage
• 401K
• Paid Holidays
• Vacation and Personal Time
• Employee appreciation events

EQUAL EMPLOYMENT OPPORTUNITY:

The Company is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. The Company is committed to providing reasonable accommodation to qualified individuals with disabilities to enable them to perform the essential functions of the position, unless doing so would create an undue hardship.

DISCLAIMER:

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time with or without notice based on business needs.

Employment with the Company is at will. Nothing in this job description creates an employment contract, expressed or implied, or guarantees employment for any specific duration.

$24-$29 per hour